Federal Work Study Finance & Administration Student Assistant

The Clarice Smith Performing Arts Center; Indiana; On-site; USD 21,000 - 30,000; Part time

Job summary

The Clarice Smith Performing Arts Center is seeking a flexible part-time Finance & Administrative Assistant to support payroll, file maintenance, mail handling, and general office tasks. The role covers payroll processing assistance, document handling, scanning, and calendar updates, with additional front desk duties as needed.

Typical hours are about 10 hours per week with a mix of duties across Finance & Payroll, Front Desk, and Content Management to keep the office operations running

Responsibilities

• Assist with payroll check distribution and mailing
• Create new files and folders as necessary for file records and maintenance
• Prepare old documents for shredding when necessary
• Scan financial documents when necessary
• Assist with recording deposit transactions using Excel in the Deposit log in Box
• Assist with updating calendars when necessary
• Answer phone and greet visitors
• Distribute campus mail to staff mailboxes, or hand-deliver mail directly to them, if urgent
• Handle UPS deliveries and mailings
• Email staff member to inform them of packages/deliveries
• Assist with inventory of office supplies, distribute supplies and maintain organization of supply storage cabinet.
• Assist entire Finance and Administrative team, with various reports data entry, and status updates, in accordance with daily priorities set by the supervisor
• Assist the Clarice Management and Executive Office with various projects upon approval from supervisor

Job description

• Assist with payroll check distribution and mailing
• Create new files and folders as necessary for file records and maintenance
• Prepare old documents for shredding when necessary
• Scan financial documents when necessary
• Assist with recording deposit transactions using Excel in the Deposit log in Box
• Assist with updating calendars when necessary

Duties

Finance & Payroll

• Assist with payroll check distribution and mailing
• Create new files and folders as necessary for file records and maintenance
• Prepare old documents for shredding when necessary
• Scan financial documents when necessary
• Assist with recording deposit transactions using Excel in the Deposit log in Box
• Assist with updating calendars when necessary

Front Desk

• Answer phone and greet visitors
• Distribute campus mail to staff mailboxes, or hand-deliver mail directly to them, if urgent
• Handle UPS deliveries and mailings
• Email staff member to inform them of packages/deliveries
• Assist with inventory of office supplies, distribute supplies and maintain organization of supply storage cabinet.

Content Management

• Assist entire Finance and Administrative team, with various reports data entry, and status updates, in accordance with daily priorities set by the supervisor
• Assist the Clarice Management and Executive Office with various projects upon approval from supervisor

Hours and days are flexible, typically 10 hours per week.