Federal Research Events & Facilities Coordinator

Cooperative Education; Arlington (VA); On-site; USD 25,000 - 41,000; Part time

Job summary

George Mason University’s Continuing and Professional Education in Arlington, VA, seeks a Research Events & Facilities Operations Coordinator. The role manages federal research meetings, conferences, and events, and oversees facility scheduling and visitor engagement with a focus on customer service and compliance.

Responsibilities include coordinating event logistics, managing calendars, vendor coordination, and ensuring smooth operations.

Qualifications

• Exceptional customer service and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to coordinate multiple events and activities simultaneously.
• Strong attention to detail and follow-through.
• Excellent problem-solving and decision-making skills.
• Ability to interact professionally with senior leaders, government officials, industry partners, and visitors.
• Ability to work independently and collaboratively in a dynamic team environment.

Responsibilities

• Coordinate and execute research-related meetings, workshops, conferences, training events, demonstrations, ceremonies, and special events and ensure they adhere to standard policies and procedures.
• Independently determine event requirements, establish execution strategies, and allocate resources based on event scope and needs.
• Direct research-related event logistics including room reservations, setup, catering, A/V, registration, and communications.
• Lead planning and execution of executive meetings, VIP visits, government delegations, and stakeholder engagements.
• Develop event schedules, timelines, and operational checklists.
• Manage external vendors and stakeholders and ensure event success.
• Provide on-site support during events and resolve issues as needed.
• Conduct post-event reviews and collect feedback.
• Manage scheduling and utilization of conference rooms, classrooms, labs, and collaborative spaces.
• Administer facility calendars and resolve competing requests based on priorities and risk.
• Coordinate room configurations and facility setup requirements.
• Serve as primary contact for facility users and visitors.
• Assess facility readiness and coordinate support services; facilitate tours and orientations.
• Provide customer service to facility users and event participants; troubleshoot issues and maintain professionalism.
• Coordinate catering, A/V, transportation, and other contracted services; obtain quotes.

Job description

George Mason University’s Continuing and Professional Education in Arlington, VA, seeks a Research Events & Facilities Operations Coordinator. The role manages federal research meetings, conferences, and events, and oversees facility scheduling and visitor engagement with a focus on customer service and compliance.

Responsibilities include coordinating event logistics, managing calendars, vendor coordination, and ensuring smooth operations.