Federal Proposals Specialist—Writing & Compliance Lead

ICEYE US; Herndon, Irvine (VA, CA); Hybrid; USD 75,000 - 90,000; Full time

Job summary

ICEYE US is seeking a Proposal Specialist to support federal proposal development and grow into greater proposal management responsibilities. This entry‑level role emphasizes strong writing, organization, and document production skills, with hands-on mentoring through the federal lifecycle.

You will work with cross-functional teams, translating technical input into clear content, and helping ensure compliant, high-quality submissions from Herndon, VA (onsite) with remote/hybrid options based on

Qualifications

• Bachelor's degree in English, Writing, Communications, Business, Engineering, or related discipline.
• Recent graduates with experience in proposal development, technical writing, project coordination, business development, government contracting, or related field.
• Experience drafting, editing, proofreading, or formatting professional materials and communicating technical content clearly.
• Experience coordinating projects with multiple contributors, deadlines, and priorities.
• Proficiency with Microsoft 365 applications (Word, Teams, SharePoint, Excel, PowerPoint) and advanced Word formatting.
• Ability to interpret instructions, identify requirements, and verify documents; AI tools (e.g., Copilot) preferred.

Responsibilities

• Review solicitations and compliance requirements; create compliance matrices and outlines.
• Coordinate inputs across SMEs, program managers, business development, contracts, and executives.
• Draft, edit, and format proposal content for technical and nontechnical audiences.
• Support colour-team reviews and document revisions; track resolutions.
• Produce, format and QC complex Word documents with advanced features.
• Maintain proposal files, version control, and organization throughout the lifecycle.
• Assist with final proposal production and submission readiness.
• Leverage AI tools to assist research, drafting, and workflow improvements while ensuring accuracy.
• Communicate requirements and track outstanding actions across teams.

Skills

Strong writing

Organization

Project coordination

Microsoft Word / 365

AI-enabled productivity tools

Education

Bachelor's degree in English/Writing/Communications/Business/Engineering or related

Tools

Microsoft Word (advanced)

SharePoint

Excel

PowerPoint

Teams

Job description

ICEYE US is seeking a Proposal Specialist to support federal proposal development and grow into greater proposal management responsibilities. This entry‑level role emphasizes strong writing, organization, and document production skills, with hands-on mentoring through the federal lifecycle.

You will work with cross-functional teams, translating technical input into clear content, and helping ensure compliant, high-quality submissions from Herndon, VA (onsite) with remote/hybrid options based on