Federal Programs Specialist

Sussex County Public Schools; Stony Creek (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Sussex County Public Schools in Virginia seeks a Federal Programs Specialist to lead the development, administration, and evaluation of federal and other grant programs across Title I–VTSS and VTSS initiatives to support high-quality educational programs for students.

The position reports to the Chief Financial Officer and is a full-time, on-site role at the central office with occasional travel to schools and state conferences.

Qualifications

• Bachelor's and/or Master’s degree in Business Administration, Educational Leadership, or a related field required.
• Minimum of five years of successful experience with public school division Title Grants required.
• Experience with federal programs, grant administration, educational leadership, or related areas preferred.
• Thorough knowledge of federal education laws, regulations, policies, procedures, and grant requirements.

Responsibilities

• Direct and oversee the administration of all assigned federal grant programs and initiatives.
• Ensure compliance with all applicable federal, state, and local laws, regulations, policies, and procedures.
• Develop, submit, and monitor federal grant applications and amendments.
• Maintain required documentation and records for federal programs and grants.
• Collaborate with various departments to develop, manage, and monitor federal program budgets.
• Analyze student achievement, attendance, graduation, and other performance data to determine program effectiveness.
• Provide technical assistance and training to principals, teachers, and staff regarding federal program requirements.
• Coordinate meaningful consultation and engagement activities with families, community organizations, and private schools as required by federal law.
• Facilitate meetings, committees, and advisory groups related to federal programs.
• Assist schools in developing school wide plans and implementing evidence-based interventions.
• Submit reimbursement requests
• Coordinate time and effort, documentation, and personnel reporting requirements.
• Maintain accurate and organized federal program records to support state and federal monitoring, audits, and program reviews.
• Coordinate responses and documentation related to federal and state monitoring findings and corrective actions.
• Collaborate with school administrators, instructional leaders, finance personnel, and state agencies to ensure effective use of federal resources.
• Perform other duties as assigned by the Chief Financial Officer.

Skills

Grant management

Budget development

Data analysis

Communication skills

Leadership

Education

Bachelor's/Master's degree in related field

Tools

Microsoft Office

Job description

Federal Programs Specialist

Reports To : Chief Financial Officer

Work Year : 12 Months

Salary Range : $45,000 - $65,000 (Commensurate with Experience)

FLSA Status : Exempt

Position Overview:

The division’s Federal Programs Specialist provides leadership in the development, implementation, administration, monitoring, compliance, and evaluation of federal and other grant programs for Sussex County Public Schools (SCPS) a small rural district with 3 schools in Sussex County, Virginia. The Federal Programs Specialist is supported as a member of the finance department by the Chief Financial Officer. The Specialist is responsible for grant applications, budgets, program effectiveness, and reporting requirements for Title I, Title II, Title III, Title IV, Title V, Perkins, Virginia Tiered Systems of Supports (VTSS), and other assigned grant programs to support high-quality educational programs and services for students.

Qualifications and Requirements:

Education:

• Bachelor's and/or Master’s degree in Business Administration, Educational Leadership, or a related field required.

Experience:

• Minimum of five (5) years of successful experience with public school division Title Grants required.
• Experience with federal programs, grant administration, educational leadership, or related areas preferred.

Essential Knowledge, Skills and Abilities:

• Thorough knowledge of federal education laws, regulations, policies, procedures, and grant requirements.
• Knowledge of budget development and grant management.
• Knowledge of educational program planning, implementation, evaluation, and continuous improvement processes.
• Ability to analyze complex data and prepare detailed reports.
• Strong organizational, planning, and project management skills.
• Strong verbal and written communication skills.
• Ability to establish and maintain effective working relationships with administrators, staff, parents, community members, and state agencies.
• Proficiency in technology applications, data management systems, and Microsoft Office products.

Essential Duties and Responsibilities:

• Direct and oversee the administration of all assigned federal grant programs and initiatives.
• Ensure compliance with all applicable federal, state, and local laws, regulations, policies, and procedures.
• Develop, submit, and monitor federal grant applications and amendments.
• Maintain required documentation and records for federal programs and grants.
• Collaborate with various departments to develop, manage, and monitor federal program budgets.
• Analyze student achievement, attendance, graduation, and other performance data to determine program effectiveness.
• Provide technical assistance and training to principals, teachers, and staff regarding federal program requirements.
• Coordinate meaningful consultation and engagement activities with families, community organizations, and private schools as required by federal law.
• Facilitate meetings, committees, and advisory groups related to federal programs.
• Assist schools in developing school wide plans and implementing evidence-based interventions.
• Submit reimbursement requests
• Coordinate time and effort, documentation, and personnel reporting requirements.
• Maintain accurate and organized federal program records to support state and federal monitoring, audits, and program reviews.
• Coordinate responses and documentation related to federal and state monitoring findings and corrective actions.
• Collaborate with school administrators, instructional leaders, finance personnel, and state agencies to ensure effective use of federal resources.
• Perform other duties as assigned by the Chief Financial Officer.

Work Environment:

This is a full-time, on-site administrative position located at the central office. The role requires occasional travel to schools, state conferences, and other external meetings.

Physical Requirements:

Demonstrate overall good health. Demonstrate ability to communicate in a clear, concise manner with others.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Sussex County School Board’s policy on Evaluation of Certified Personnel.

An Equal Opportunity Employer

The Sussex County School Board is an equal opportunity employer; as such, it does not discriminate on the basis of race, color, national origin, age, religion, political affiliation, handicapping condition, or sex in its educational programs or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position or program to which application has been made.