SY 26-27 Administrative Assistant - Special Services

Center School District; Kansas City (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Center School District in Kansas City, Missouri, seeks an Administrative Assistant - Special Services for Central Office. This full-time role supports Directors and the Assistant Superintendent, maintains records, coordinates projects, and distributes reports with confidentiality and accuracy.

The position requires a High School diploma or equivalent, strong Microsoft Office skills, and excellent written and verbal communication. Immediate start; background check and calendar of 240 days apply.

Qualifications

• High school diploma or equivalent required.
• Must be proficient in Microsoft Office and general databases.
• Strong written and oral communication and relational skills expected.

Responsibilities

• Analyses financial information to identify budget variances and prepare reports.
• Coordinates projects and distributes materials across departments.
• Maintains manual and electronic documents in compliance with guidelines.
• Prepares correspondence, reports, minutes, and other materials.
• Responds to inquiries from internal and external parties to facilitate communication and provide direction.

Skills

Written communication

Oral communication

Interpersonal skills

Organizational skills

Typing 60 wpm

Education

High School diploma

Tools

Microsoft Office

Job description

Starting Date: Immediately

Job Description

Employment Status:Full-Time

FLSA Status:Non- Exempt

Calendar:240 Days

Experience Required: Job related work experience with increasing levels of responsibility.

Minimum Education Requirements:High School diploma or equivalent.

Department:Central Office.

Direct Supervisor:Assigned Assistant Superintendent.

Primary Work Location:Office setting.

Job Summary: Performs highly responsible, sensitive, and confidential administrative and secretarial functions primarily for Directors and Assistant Superintendents at Central Office; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

Essential Job Functions

An employee in this position may be called upon to do any or all of the following essential duties:

• Analyzes financial information for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.
• Attends department and/or in-service meetings for conveying and/or gathering information required to perform functions.
• Compiles statistical and financial data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of providing third-party reporting, developing budget recommendations, providing financial summaries to other personnel, and/or ensuring compliance with established guidelines.
• Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that addresses school operations.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities (KSA’s) for Position

An employee in this class must have the following knowledge, skills, and abilities upon application:

Knowledge

• Standard policies and procedures in academic environment.
• Standard administrative and clerical procedures and systems.
• Formats for correspondence, reports, records, and files for assigned department.
• Proficient in Microsoft Office applications and general databases.
• District’s functions and its relationships with local government and the community.

Skills

• Strong written and oral communications and relational skills.
• Strong interpersonal skills with tact and diplomacy.
• Strong organizational, managerial, and problem-solving skills with attention to detail.
• Good public relations and customer service.
• Typing 60 wpm.
• Operate a variety of office equipment, including computer, printer, calculator, and copier.

Abilities

• Demonstrated discretion and confidentiality handling sensitive issues.
• Maintain workflow in a fast-paced environment.
• Maintain multiple projects simultaneously with deadlines and frequent interruptions.
• Establish and maintain effective working relationships with associates, teachers, parents, and the public.
• Effectively welcome and embrace differences among employees and citizens.
• Must be able to successfully complete a background investigation.
• Must be able to work a flexible schedule as needed.

**This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Must be able to successfully complete an intense background investigation.

SY 26-27 Administrative Assistant - Special Services

Center School District Central Office - Kansas City, Missouri Open in Google Maps

This job is also posted in Center School District

Job Details

Job ID: 5967804
Application Deadline: Nov 30, 2026 11:59 PM (Central Standard Time)
Posted: Oct 21, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Employment Status:Full-Time

FLSA Status:Non- Exempt

Calendar:240 Days

Experience Required: Job related work experience with increasing levels of responsibility.

Minimum Education Requirements:High School diploma or equivalent.

Department:Central Office.

Direct Supervisor:Assigned Assistant Superintendent.

Primary Work Location:Office setting.

Job Summary: Performs highly responsible, sensitive, and confidential administrative and secretarial functions primarily for Directors and Assistant Superintendents at Central Office; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

Essential Job Functions

An employee in this position may be called upon to do any or all of the following essential duties:

• Analyzes financial information for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.
• Attends department and/or in-service meetings for conveying and/or gathering information required to perform functions.
• Compiles statistical and financial data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of providing third-party reporting, developing budget recommendations, providing financial summaries to other personnel, and/or ensuring compliance with established guidelines.
• Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that addresses school operations.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities (KSA’s) for Position

An employee in this class must have the following knowledge, skills, and abilities upon application:

Knowledge

• Standard policies and procedures in academic environment.
• Standard administrative and clerical procedures and systems.
• Formats for correspondence, reports, records, and files for assigned department.
• Proficient in Microsoft Office applications and general databases.
• District’s functions and its relationships with local government and the community.

Skills

• Strong written and oral communications and relational skills.
• Strong interpersonal skills with tact and diplomacy.
• Strong organizational, managerial, and problem-solving skills with attention to detail.
• Good public relations and customer service.
• Typing 60 wpm.
• Operate a variety of office equipment, including computer, printer, calculator, and copier.

Abilities

• Demonstrated discretion and confidentiality handling sensitive issues.
• Maintain workflow in a fast-paced environment.
• Maintain multiple projects simultaneously with deadlines and frequent interruptions.
• Establish and maintain effective working relationships with associates, teachers, parents, and the public.
• Effectively welcome and embrace differences among employees and citizens.
• Must be able to successfully complete a background investigation.
• Must be able to work a flexible schedule as needed.

**This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Must be able to successfully complete an intense background investigation.

Position Type: Full-Time

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Meagan Patterson , Assistant Superintendent
• Central Office
• Phone: [phone]
• Email: [e-mail]

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