Federal Library Admin & Budget Specialist

LAC-Federal; Dayton (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick &

Family Leave (Maternity, Paternity)

Short Term & Long-Term Disability

Training & Development

Job summary

LAC-Federal in Dayton, OH is seeking an Library Administrative Assistant to support a federal library program. You will assist with budget execution, contract reporting, and daily office operations, ensuring accurate financial tracking and timely reports in a secure contracting environment.

Responsibilities include preparing financial reports, invoices, records management, and coordinating meetings and travel for project staff. Strong communication and organizational skills are essential.

Qualifications

• US citizenship is required.
• Proficient in English.
• High School diploma or GED with 3–5 years’ admin experience.
• Proficiency with office production software.
• Knowledge of Adobe Acrobat and PDF manipulation.
• Administrative and bookkeeping experience.

Responsibilities

• Provide administrative support to the Program Manager, project staff, and Government stakeholders to ensure efficient contract operations.
• Assist with budget tracking, financial reconciliations, purchase documentation, and monthly/quarterly/annual financial reports for multiple Government customer organizations.
• Prepare, review, and distribute monthly contract status reports, project metrics, meeting minutes, correspondence, and other contractual deliverables.
• Coordinate invoice preparation and support submission through Government electronic invoicing systems.
• Maintain project files, financial records, and administrative documentation per policy.
• Coordinate meetings, travel, and logistics for project personnel.
• Assist with procurement documentation, vendor communications, and subscription tracking for library acquisitions.

Skills

Administrative support

Budget tracking

Customer service

Written communication

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

WAWF

PIEE

Job description

LAC-Federal in Dayton, OH is seeking an Library Administrative Assistant to support a federal library program. You will assist with budget execution, contract reporting, and daily office operations, ensuring accurate financial tracking and timely reports in a secure contracting environment.

Responsibilities include preparing financial reports, invoices, records management, and coordinating meetings and travel for project staff. Strong communication and organizational skills are essential.