Federal Contracts Operations Specialist

Itonyx; Memphis (TN); On-site; USD 70,000 - 95,000; Full time

Job summary

Tate Computer Systems (TCS) seeks a Government Contracts Operations Administrator to support federal contracting portfolio, including GWACs, IDIQs, BPAs, task orders, and other contract vehicles. This role coordinates with Program Management, Contracts, Sales, Finance, Compliance, suppliers, and customers.

Responsibilities include contract administration, compliance, RFQ/RFP support, and program management tasks; maintain files, track deliverables, support audits, and prepare reports.

Qualifications

• Knowledge of federal contracting and business operations principles.
• Strong organization, coordination, and documentation skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office 365 applications.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Support administration of federal contracts and task orders.
• Maintain contract files, modifications, and required documentation.
• Track deliverables, reporting deadlines, and compliance requirements.
• Support audits, quality reviews, and corrective actions.
• Coordinate procurement and order fulfillment activities.
• Manage communications with OEMs, distributors, subcontractors, and suppliers.
• Monitor vendor compliance requirements and documentation.
• Coordinate delivery of products, services, and purchased work items.
• Support RFQs, RFPs, RFTOPs, RFIs, and quotation activities.
• Maintain CRM and opportunity records.
• Coordinate collection of pricing, technical, and compliance information.
• Assist with proposal preparation and submissions.
• Support Program Managers with schedules, action items, and deliverables.
• Coordinate meetings and maintain program documentation.
• Support onboarding and operational readiness activities.
• Prepare reports, dashboards, trackers, and performance metrics.
• Maintain document repositories and records.
• Support management reporting and customer deliverables.

Skills

Organizational skills

Communication skills

MS Office 365

Attention to detail

Confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office 365

Job description

Tate Computer Systems (TCS) seeks a Government Contracts Operations Administrator to support federal contracting portfolio, including GWACs, IDIQs, BPAs, task orders, and other contract vehicles. This role coordinates with Program Management, Contracts, Sales, Finance, Compliance, suppliers, and customers.

Responsibilities include contract administration, compliance, RFQ/RFP support, and program management tasks; maintain files, track deliverables, support audits, and prepare reports.