Government Contracts Operations Administrator

Itonyx; Memphis (TN); On-site; USD 70,000 - 95,000; Full time

Job summary

Tate Computer Systems (TCS) seeks a Government Contracts Operations Administrator to support federal contracting portfolio, including GWACs, IDIQs, BPAs, task orders, and other contract vehicles. This role coordinates with Program Management, Contracts, Sales, Finance, Compliance, suppliers, and customers.

Responsibilities include contract administration, compliance, RFQ/RFP support, and program management tasks; maintain files, track deliverables, support audits, and prepare reports.

Qualifications

• Knowledge of federal contracting and business operations principles.
• Strong organization, coordination, and documentation skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office 365 applications.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Support administration of federal contracts and task orders.
• Maintain contract files, modifications, and required documentation.
• Track deliverables, reporting deadlines, and compliance requirements.
• Support audits, quality reviews, and corrective actions.
• Coordinate procurement and order fulfillment activities.
• Manage communications with OEMs, distributors, subcontractors, and suppliers.
• Monitor vendor compliance requirements and documentation.
• Coordinate delivery of products, services, and purchased work items.
• Support RFQs, RFPs, RFTOPs, RFIs, and quotation activities.
• Maintain CRM and opportunity records.
• Coordinate collection of pricing, technical, and compliance information.
• Assist with proposal preparation and submissions.
• Support Program Managers with schedules, action items, and deliverables.
• Coordinate meetings and maintain program documentation.
• Support onboarding and operational readiness activities.
• Prepare reports, dashboards, trackers, and performance metrics.
• Maintain document repositories and records.
• Support management reporting and customer deliverables.

Skills

Organizational skills

Communication skills

MS Office 365

Attention to detail

Confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office 365

Job description

The Government Contracts Operations Administrator provides administrative, operational, and compliance support for the company's federal contracting portfolio, including GWACs, IDIQ contracts, BPAs, task orders, and other federal contract vehicles. This position serves as a key coordination point between Program Management, Contracts, Sales, Finance, Compliance, suppliers, and customers.

Key Responsibilities

Contract Administration & Compliance Support

• Support administration of federal contracts and task orders.
• Maintain contract files, modifications, and required documentation.
• Track deliverables, reporting deadlines, and compliance requirements.
• Support audits, quality reviews, and corrective actions.
• Coordinate procurement and order fulfillment activities.
• Manage communications with OEMs, distributors, subcontractors, and suppliers.
• Monitor vendor compliance requirements and documentation.
• Coordinate delivery of products, services, and purchased work items.

RFQ, Proposal & Business Development Support

• Support RFQs, RFPs, RFTOPs, RFIs, and quotation activities.
• Maintain CRM and opportunity records.
• Coordinate collection of pricing, technical, and compliance information.
• Assist with proposal preparation and submissions.

Program Management Support

• Support Program Managers with schedules, action items, and deliverables.
• Coordinate meetings and maintain program documentation.
• Support onboarding and operational readiness activities.

Reporting & Documentation Management

• Prepare reports, dashboards, trackers, and performance metrics.
• Maintain document repositories and records.
• Support management reporting and customer deliverables.

Qualifications & Experience

• Minimum 3 years of experience in contract administration, operations, procurement, program support, project coordination, government contracting, or a related field preferred.
• Experience with GWACs, IDIQs, BPAs, and similar federal contract vehicles is highly desirable.

Knowledge, Skills & Abilities

• Knowledge of federal contracting and business operations principles.
• Strong organization, coordination, and documentation skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office 365 applications.
• Strong attention to detail and ability to maintain confidentiality.

Education

Bachelor's degree preferred.

Work Environment & Physical Demands

• Standard office environment; primarily computer-based work requiring extended periods of sitting and screen use.
• Occasional extended hours may be required to meet contract deliverable deadlines and reporting cycles.

EEO/ADA Statements

Tate Computer Systems (TCS) is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. TCS is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.