Federal Compliance & Contracts Coordinator

Brasfield & Gorrie, L.L.C.; Jacksonville (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Brasfield & Gorrie, L.L.C. is seeking a Compliance & Government Contract Administrator in Jacksonville, FL to oversee federal, state, and local compliance for heavy civil projects.

The role involves maintaining forms, coordinating with subcontract document coordinators, and ensuring procedures are documented and communicated. You will administer government systems (SAM.gov, eMARS, CPARS, RMS), coordinate payroll-related reporting, and support small business reporting requirements across project

Qualifications

• Minimum five years of work experience in a compliance-related position within the construction industry.
• Bachelor’s degree preferred.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite; experience with Bluebeam is strongly preferred.
• Notary certification in applicable county.

Responsibilities

• Collect, review, and maintain all required Heavy Civil compliance forms in collaboration with Subcontract Document Coordinators.
• Communicate federal, state, and local compliance regulations; distribute new or revised compliance forms; and ensure procedures are documented and communicated.
• Maintain efficient procedures for Project Assistants and Jobsite Assistants on federally funded projects to ensure all federal requirements are met.
• Audit all jobs requiring certified payroll reporting and coordinate with payroll to provide correct wage rates and prime contract information.
• Administer and maintain compliance-related government systems and portals, including SAM.gov, eMARS, CPARS, RMS, and other required reporting platforms.
• Support company and project-level small business reporting requirements, including documentation, certifications, reporting, and outreach tracking.
• Maintain Schedule H Owner Requirements for all federally funded / federally assisted projects.
• Keep current on government regulation changes and prime contract modifications; communicate impacts to operations, field supervision, subcontractors, and project teams.
• Explain government compliance requirements (new and existing) to subcontractors, owners, internal team members, and craft workers.
• Manage subcontract compliance documentation, including business licenses, safety documentation, bonds, and required certifications, ensuring all documents are received, approved, saved, and distributed.
• Assist with reviewing bonded change orders and identifying compliance or financial discrepancies.
• Support SCC (Safety Compliance Committee or applicable group) requirements, including compliance reviews, risk assessments, and waiver evaluations.
• Review addenda with Operations Managers to identify potential compliance anomalies or risks.
• Assist with electronic job start-up in project management systems, including obtaining insurance, permits, licenses, and jobsite mobilization documentation.
• Create, maintain, and archive all electronic project files in accordance with company and contract requirements.
• Create, distribute, execute, and track contracts, purchase orders, and change orders using project management systems and DocuSign.
• Assist project teams with construction document control, including drawings, specifications, RFIs, submittals, and logs.
• Enter, update, and research project information in JD Edwards and other project management systems (job status reports, projections, invoices, pay applications, and change orders).
• Prepare, distribute, and manage closeout documentation required by contract; verify all electronic files are complete and ready for storage.

Skills

Strong verbal and written comms

Microsoft Office Suite

Attention to detail

Willingness to learn new software

Education

Bachelor's degree preferred

Construction experience preferred

Five years of compliance in construction

Tools

Microsoft Word

Excel

PowerPoint

Bluebeam

Job description

Brasfield & Gorrie, L.L.C. is seeking a Compliance & Government Contract Administrator in Jacksonville, FL to oversee federal, state, and local compliance for heavy civil projects.

The role involves maintaining forms, coordinating with subcontract document coordinators, and ensuring procedures are documented and communicated. You will administer government systems (SAM.gov, eMARS, CPARS, RMS), coordinate payroll-related reporting, and support small business reporting requirements across project