Contract Coordinator

Jacobs; Naples (FL); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Stock purchase discount

Job summary

Jacobs is seeking a Contract Coordinator for our Florida transportation team to support contract administration across the project lifecycle. You will coordinate communications among project teams, contractors, and agencies, review documents for accuracy, and track milestones and amendments to keep projects compliant and on schedule.

The role requires 3+ years in contract-related fields, FDOT project experience, and strong organizational and communication skills, with proficiency in MS Office.

Qualifications

• Minimum of three (3) years in contract administration, contract coordination, project controls, or related field.
• Experience on FDOT projects or transportation infrastructure programs.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Attention to detail in reviewing technical and contractual documentation.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to collaborate with diverse teams and stakeholders.
• Ability to learn new computer applications.
• Ability to perform basic mathematical computations.

Responsibilities

• Provide administrative and contractual support throughout the project lifecycle.
• Assist with preparation, review, and submission of specifications, packages, and cost estimates.
• Coordinate communication between project teams, contractors, the public, and local agencies.
• Review contract documents for accuracy and compliance with project requirements.
• Track contract milestones, deliverables, deadlines, amendments, and renewals.
• Process Supplemental Agreements and examine estimates for consistency and alignment.
• Maintain contract files, reports, correspondence, and supporting documents.
• Monitor contractual obligations and flag potential compliance risks or changes.
• Develop Work Documents with locations, pay items, and quantities.
• Review contractor invoices for accuracy and compliance with FDOT procedures.
• Coordinate contract modifications and documentation updates during execution.
• Collaborate with internal and external stakeholders to support project outcomes.
• Ensure compliance with FDOT requirements, policies, and procedures.
• Maintain project records and assist with audits and reporting.

Skills

Contract administration

Project controls

Procurement support

MS Office (Word/Excel/Outlook)

Interpersonal collaboration

Tools

Microsoft Office

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we believe that thriving communities, healthy cities, and sustainable infrastructure create opportunities for everyone. Our work goes beyond building roads and transportation systems. We partner with clients, communities, and colleagues around the world to deliver innovative solutions that improve quality of life and create lasting positive impact.

We are seeking a Contract Coordinator to join our growing Florida transportation team. In this role, you will play an important part in supporting project delivery by coordinating contract administration activities, assisting with proposals and negotiations, and ensuring compliance with contractual requirements for transportation and infrastructure projects.

What You'll Do

As a Contract Coordinator, you will provide administrative and contractual support throughout the project lifecycle. Your responsibilities may include

• Assisting with the preparation, review, and submission of , specification packages, anddetailed cost estimates.
• Coordinating communication and/or information between project teams, contractor, the public, and local agencies.
• Reviewing contract documents to ensure accuracy, completeness, and compliance with project requirements.
• Tracking key contract milestones, deliverables, deadlines, amendments, and renewals.
• Processing Supplemental Agreements including examining estimates related to materials, equipment, labor, consulting services, and project costs or pay items for consistency and contractual alignment.
• Preparing and maintaining contract files, reports, correspondence, and supporting documentation.
• Monitoring contractual obligations and helping identify potential compliance risks, issues, or changes that may impact project delivery.
• Develops and issues Work Documents with specific locations, pay items and estimated quantities for work to be performed.
• Reviews for contractor invoices for accuracy, contract compliance, and processes according to FDOT procedures.Coordinating contract modifications, and documentation updates throughout project execution.
• Collaborating with internal technical teams, finance professionals, procurement staff, and external stakeholders to support successful project outcomes.
• Supporting compliance with Florida Department of Transportation (FDOT) requirements, policies, and procedures.
• Maintaining accurate project records and assisting with audits, reporting requirements, and document management activities.
• Contributing to continuous improvement initiatives that enhance contract administration processes and project efficiency.

Here's what you'll need

• A minimum of three (3) years of experience in contract administration, contract coordination, project controls, procurement support, or a related field.
• Experience working on Florida Department of Transportation (FDOT) projects or transportation infrastructure programs.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills
• Attention to detail and the ability to review technical and contractual documentation for accuracy.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• The ability to collaborate effectively with diverse teams and stakeholders.
• The ability to learn new computer applications.
• The ability to perform basic mathematical computations.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $80,000.00 to $105,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on September 14, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.