Federal Administrative Operations Lead

United States Courts; St. Louis (MO); On-site; USD 63,000 - 119,000; Full time

Benefits offered by this job

Health and welfare benefits

Paid time off

Retirement plan (FERS) with 5% match

EAP & wellness resources

Job summary

Missouri Eastern Federal Public Defender in St. Louis, MO is seeking an Operations Administrator to join the administrative team.

You will work with the Administrative Officer on procurement, space and facilities, travel, and financial support, handling confidential work with professionalism. Responsibilities include ensuring compliance with federal and local requirements, coordinating vendor contracts, onboarding staff, accounts payable, travel administration, and maintaining audit-ready

Qualifications

• Bachelor's degree or an equivalent combination of education and progressively responsible related experience.
• Five years of relevant experience preferred.
• Ability to read, analyze, interpret and apply judiciary guidance and policy.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Ability to maintain audit-ready transaction files.
• Strong communication with employees, vendors, and agencies.
• Ability to handle confidential information.

Responsibilities

• Ensure compliance with procurement, travel, financial, facilities, and administrative requirements.
• Procure supplies and services through government sources or contracts within delegated authority.
• Coordinate office space and facilities including planned build-out and vendor access.
• Administer Employee Health Unit programs and related contracts.
• Support personnel actions including onboarding and fingerprinting logistics.
• Assist with accounts payable and financial processing tasks.
• Support official travel administration and related documentation.
• Maintain documentation for administrative programs and respond to inquiries.
• Perform reception duties and other duties as assigned.

Skills

Microsoft Office

Adobe Acrobat

Effective communication

Confidential information handling

Independent work

Prioritization under pressure

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Missouri Eastern Federal Public Defender in St. Louis, MO is seeking an Operations Administrator to join the administrative team.

You will work with the Administrative Officer on procurement, space and facilities, travel, and financial support, handling confidential work with professionalism. Responsibilities include ensuring compliance with federal and local requirements, coordinating vendor contracts, onboarding staff, accounts payable, travel administration, and maintaining audit-ready