FBS Contract Administrator (I/II/III)

Texas A&M University; Texas; On-site; USD 55,000 - 85,000; Full time

Job summary

Texas A&M University is seeking a detail-oriented Contract Administrator to support review, analysis, and administration of business and service contracts across multiple Texas A&M institutions. The role ensures compliance with state statutes, System requirements, and university policies, across levels I–III.

You will partner with campus stakeholders and external offices, facilitating contract review and execution while delivering exceptional service.

Qualifications

• Bachelor's degree in Accounting, Business, Finance, or an equivalent combination of education and experience.
• Two years of related experience for the II level; four years for the III level.
• No experience required for the I level.

Responsibilities

• Review and analyze business and service contracts to ensure compliance with state laws, system guidelines, and university requirements.
• Assist with contract negotiations and identify language that may present risk or operational concerns.
• Collaborate with external stakeholders including General Counsel, Real Estate Office, and Procurement Office during the review process.
• Ensure contracts are processed and executed according to the President's Delegation of Authority for Contract Administration.
• Maintain accurate contract records and negotiation documentation in the contract management system.
• Provide guidance and status updates to contract management system users throughout the review process.
• Interpret and apply university regulations and policies to support sound decision-making.
• Participate in process improvements, projects, training, committees, and collaborative workgroups.

Skills

Contract terminology

Negotiation readiness

Verbal & written communication

Word processing & spreadsheets

Education

Bachelor's degree in Accounting/Business/Finance

Job description

A Glimpse of the Job

Finance and Business Services (FBS) is seeking a detail-oriented and customer-focused Contract Administrator to support the review, analysis, and administration of business and service contracts across multiple Texas A&M institutions. This position plays a critical role in ensuring contracts align with university business needs while maintaining compliance with state statutes, Texas A&M University System requirements, and university policies. This position may be filled at the FBS Contract Administrator I, II, or III level depending on the selected candidate's qualifications and experience.

Job Title

FBS Contract Administrator (I/II/III)

Agency

Texas A&M University

Department

Department Of Contract Administration

Proposed Minimum Salary

Commensurate

Job Type

Staff

Job Description

A Glimpse of the Job

Finance and Business Services (FBS) is seeking a detail-oriented and customer-focused Contract Administrator to support the review, analysis, and administration of business and service contracts across multiple Texas A&M institutions. This position plays a critical role in ensuring contracts align with university business needs while maintaining compliance with state statutes, Texas A&M University System requirements, and university policies.

What You'll Do

As a Contract Administrator, you will partner with campus stakeholders, external offices, and university leadership to facilitate contract review and execution processes while providing exceptional customer service and guidance.

Key Responsibilities

• Review and analyze business and service contracts to ensure compliance with applicable state laws, Texas A&M University System guidelines, and university requirements.


• Support contract negotiations and identify contract language that may present risk or operational concerns to the university.


• Partner with key external stakeholders, including the Texas A&M University System Office of General Counsel, Real Estate Office, Procurement Office, and other business partners throughout the contract review process.


• Ensure contracts are processed and executed in accordance with the President's Delegation of Authority for Contract Administration.


• Maintain accurate contract records and negotiation documentation within the contract management system.


• Serve as a customer service resource for contract management system users, providing guidance, status updates, and support throughout the review process.


• Interpret and apply university regulations, business policies, and contract management procedures to support sound decision-making


• Participate in process improvement initiatives, departmental projects, training activities, committees, and collaborative workgroups as appropriate.

Additional Responsibilities By Level

Level I

• Performs initial reviews of routine and template-based contracts.


• Escalates non-standard terms and complex issues to senior staff.


• Assists with reporting, documentation, and contract administration activities

Level II

• Independently reviews and negotiates contract terms.


• Exercises judgment in resolving routine contract issues and negotiations.


• Represents the department through committee participation and stakeholder engagement.

Level III

• Performs advanced review and analysis of complex contracts.


• Exercises significant independent judgment and delegated decision-making authority.


• Provides leadership and guidance on contract review processes and compliance matters.


• Represents the department in high-level committees and stakeholder interactions.

What You Need To Know

Salary

Commensurate with experience

Cover Letter/Resume: A cover letter and resume are strongly recommended.

Minimum qualifications for a FBS Contract Administrator I: Bachelor's degree in Accounting, Business, Finance, or an equivalent combination of education and experience AND no experience required.

Minimum qualifications for a FBS Contract Administrator II: Bachelor's degree in Accounting, Business, Finance, or an equivalent combination of education and experience AND two years of related experience.

Minimum qualifications for a FBS Contract Administrator III: Bachelor's degree in Accounting, Business, Finance, or an equivalent combination of education and experience AND four years of related experience.

Knowledge, Skills, And Abilities

• Knowledge of word processing, spreadsheet, and database applications


• Strong verbal and written communication skills


• Ability to work independently once assigned projects


• Ability to interpret and apply rules and regulations in a complex environment


• Ability to multitask and work cooperatively with others


• Ability to communicate clearly and effectively to ensure understanding

Why Join Us?

At Texas A&M, you'll have the opportunity to contribute to a world-class institution while supporting critical business operations across multiple campuses and agencies. Join a collaborative team dedicated to providing exceptional service, ensuring compliance, and supporting the university's mission through effective contract management.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.