FBS Coordinator I

TAMU Press; College Station (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Texas A&M University invites applications for the FBS Coordinator I position in College Station. The role supports Finance & Business Services and provides general accounting assistance to the department.

Responsibilities include processing travel expense reports, purchasing documentation, and reimbursements via Emburse and AggieBuy, along with maintaining financial tracking tools and reports. A high school diploma and four years of related experience are required.

Qualifications

• High School diploma or equivalent is required.
• Four years of related accounting/administrative experience.
• Ability to process and verify travel expenses and reimbursements.

Responsibilities

• Enter and review travel expense reports with accuracy.
• Prepare and update standard financial reports.
• Assist with account verification, reconciliation, and policy compliance.
• Process purchasing documents (vouchers, payment cards, vendors).
• Coordinate Dept. Cost Reallocations (DCRs) and reimbursements via Emburse and AggieBuy.

Skills

General accounting

Travel expense processing

Customer service

Education

High School diploma or equivalent

Tools

Emburse

AggieBuy

Google Sheets

Job description

FBS Coordinator I# It's All Here - Working at Texas A&M## FBS Coordinator IApply: College Station, TX: Full time: Posted Today: R-097929**Job Title**FBS Coordinator I**Agency**Texas A&M University**Department**Finance - College of Arts and Sciences**Proposed Minimum Salary**Commensurate**Job Location**College Station, Texas**Job Type**Staff**Job Description****A Glimpse of the Job** The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others. **Essential Duties**Business Support May enter and review travel expense reports Meets established processing goals as directed May prepare and update standard reports May assist with account verification or reconciliation and research discrepancies May assist with gathering transaction data/information **Accounting/Documentation** Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directedAssigns commodity or account codes to requisitions and invoices as directed May review financial transactions for compliance **Customer Support** May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions May coordinate a specialized task for one or more units May research and communicate policies and procedures to unit or departments May provide customer service **Departmental Tasks** Provide comprehensive financial and administrative support to the department in accordance with Texas A&M University policies and proceduresMonitor, review, and respond to departmental communications to ensure timely follow-up and resolution of inquiriesPrepare, review, and process Departmental Cost Reallocations (DCRs) to maintain accurate financial recordsProcess travel and non-travel reimbursement requests through Emburse and AggieBuy, ensuring compliance with university, state, and sponsor guidelinesPrepare and reconcile payment card documentation; review transactions for accuracy and policy compliancePurchase departmental supplies and services using approved procurement methods, including AggieBuy, Amazon Business, and StaplesCreate, maintain, and update financial tracking tools, including Google Sheets, to monitor conference budgets, expenditures, and supporting documentationServe as backup support for arranging airfare and car rentals for departmental visitors and special guestsProcess deposits and manage documentation related to departmental cash handling in compliance with university proceduresTrack, reconcile, and report conference-related expenses to support accurate budgeting and financial oversightCoordinate ordering of supplies and materials for departmental operations and eventsProvide on-site and remote support during departmental conferences, including occasional weekend assistance as needed **What You Need to Know****Salary**: Commensurate with experience**Cover Letter/Resume:** A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. **Required Education and Experience** High School diploma or equivalent combination of education and experience Four years of related experience **Other Requirements and Factors** This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements **Instructions to Applicants:** *Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.* All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.