Fan Event Coordinator (Seattle, WA) – Full Time

Ravensburger North America, Inc.; Seattle (WA); Hybrid; USD 86,000 - 102,000; Full time

Benefits offered by this job

Flexible working hours

Hybrid Work

Parental Leave

Personal Insurances

Flexible Spending Accounts (FSA)

Employee Assistance Program (EAP)

Job summary

Ravensburger North America, Inc. is seeking a Fan Event Coordinator to drive the planning, execution, and continuous improvement of fan experiences across North America and international markets.

You will lead convention activations, retail programs, and community events to deepen player connections and grow the global fan base. The ideal candidate combines strong event management skills with a passion for creating exceptional fan experiences.

Qualifications

• 3–5 years of experience in live events, fan engagement, or experiential marketing.
• Strong organizational skills and attention to detail in fast-paced environments.
• Experience coordinating vendors, budgets, timelines, and on-site execution.
• Excellent written and verbal communication across stakeholders.
• Proficiency with Microsoft Office Suite and basic project-management tools.
• Willingness to travel up to 20%, including weekends and international trips.

Responsibilities

• Plan, coordinate, and execute fan-facing events from planning through post-event reporting.
• Manage event operations and logistics, including timelines, venue coordination, production schedules, shipping, staffing, inventory, signage, and onsite support.
• Support player engagement and fan experiences by coordinating VIP guests and gathering feedback from communities and retailers.
• Coordinate with venues, agencies, vendors, and partners to ensure consistent execution across global markets.
• Track budgets, attendance, engagement metrics, and program performance; produce post-event reports and recommendations.

Skills

Event coordination

Project management

Vendor management

Communication

Travel readiness

Microsoft Office

Tools

Microsoft Office Suite

Job description

We at Ravensburger are both a truly global company and a family. As a bunch full of different characters and personalities with heart and a passion for achieving our goals together, we offer a great range of entertainment for children and families. What drives us forward? A shared sense of purpose. Together we are working on creating something meaningful - pure fulfillment for your career!

This is what we need you for

The Fan Event Coordinator supports the planning, execution, and continuous improvement of Ravensburgers Trading Card Game Fan Experiences across North America and international markets. Reporting to the Senior Fan Event Manager, this role is responsible for coordinating community-focused events, convention activations, retail programs, and fan engagement initiatives that strengthen player connections and grow the global community.

The ideal candidate combines strong event management skills with a passion for creating exceptional fan experiences. They are highly organized, comfortable managing multiple projects simultaneously, and thrive in both strategic planning and hands-on event execution environments.

Responsibilities

• Plan, coordinate, and execute fan-facing events including convention activations, retail programs, community gatherings, and promotional experiences; own assigned events from initial planning through post-event reporting and analysis.
• Manage event operations and logistics, including timelines, project plans, venue coordination, production schedules, shipping and fulfillment, staffing plans, inventory, signage, event assets, and onsite execution support.
• Support player engagement and fan-facing experiences by coordinating VIP guests, gathering community feedback and insights, and fostering positive relationships with retailers, event partners, and regional teams.
• Coordinate with venues, agencies, production vendors, and external partners to track milestones, manage communications, support contract-related planning, and ensure consistent event execution across global markets.
• Track budgets, expenses, attendance, engagement metrics, and program performance; maintain accurate documentation; develop post-event reports and recommendations; and analyze feedback and outcomes to measure event success and identify improvement opportunities.

This is what you can score highly with

• 3-5 years of experience in live events, fan engagement, experiential marketing, community programs, event operations, and managing projects from planning through execution.
• Strong organizational and project management skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating vendors, budgets, logistics, operational timelines, and event execution to ensure successful program delivery.
• Excellent written, verbal, and interpersonal communication skills, with the ability to collaborate effectively across stakeholders and teams.
• Proficiency with Microsoft Office Suite and project management tools.
• Ability to travel up to 20%, including occasional weekends and international travel.
• Salary Range: $86,000 to $102,000 USD

Your Benefits

• Flexible working hours With our flexible working time models, you can easily manage your job and your private life. Depending on your role, mobile working of up to 40% can be arranged.
• Hybrid Work Work-life balance is key. Our flexible hybrid work schedule makes it easy to blend work and life seamlessly.
• Parental Leave New parents get 8 weeks paid leave. Birth, adoption, or placement of a child. Time to bond!
• Personal Insurances Customize your coverage with home, car, pet, travel, legal, jewelry, and identity theft insurance. All-around protection!
• Save big on taxes! With Flexible Spending Accounts (FSA), you can allocate part of your paycheck for medical or dependent care expenses. Enjoy more cash in your pocket and smart savings!
• Secure your future You can defer up to an annual maximum based on current year IRS regulations. If you're 50 or older, you can make a “catch-up” contribution based on allowable IRS regulations.
• Safe Harbor: Get a 100% match on the first 4% of your elective deferral per payroll period with True-up.
• Immediate Vesting: Enjoy 100% immediate vesting from day one.
• Stay healthy, stay happy!
• Join us and enjoy peace of mind with our comprehensive coverage tailored just for you! You get a top-notch health package with UnitedHealthcare. Medical, dental, vision, and prescriptions are all covered. Plus, 100% in-network preventive care.
• Your Days Off Enjoy up to 25 days of PTO per year. Use them for vacation, sick days, or personal time. Take a break, you deserve it! Plus, enjoy 12 paid holidays each year, aligned with US or Canadian federal holidays.
• Employee Purchase Program Get awesome discounts on various products. Sweet deals just for you!
• Helping Hand Need support? Our Employee Assistance Program (EAP) offers confidential help for you and your family, from stress management to legal advice. Experts and resources are at your service!