Family Operations Manager

Pocketbook Agency; Manhattan Beach (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonus

Great benefits

Job summary

Pocketbook Agency seeks an experienced Personal Assistant to support a senior executive in-home in the South Bay. This role blends administrative duties with personal and family tasks, including calendar management, travel coordination, and household support.

The position requires flexibility, including driving locally for personal support tasks. On-site daily work at the client’s home, with a salary range of $70,000–$90,000 DOE and discretionary bonus and benefits.

Qualifications

• 1-4 years of experience supporting senior-level executives in fast-paced settings.
• Experience in private homes or household settings is a plus.
• Ability to maintain strict confidentiality and work independently.

Responsibilities

• Manage a dynamic calendar with business and personal commitments.
• Coordinate domestic and international travel and itineraries.
• Prepare and submit expense reports per policy.
• Provide general administrative support (mail, filing, ad hoc projects).
• Handle personal tasks and household coordination as needed.

Skills

MS Office

Outlook

Excel

PowerPoint

Tools

Microsoft Office Suite

Job description

Our client is seeking an experienced Personal Assistant to support a senior executive, working on-site at their home in the South Bay. This role blends some administrative support with hands-on personal and family assistance. Responsibilities include managing the executive's daily schedule, coordinating travel, handling administrative tasks, and providing personal and household support as needed. This is a fully in-home position and requires flexibility, including the ability to drive locally for personal support tasks.

Responsibilities

Administrative Support

• Oversee and maintain a highly dynamic and complex calendar, prioritizing business needs and proactively suggesting adjustments to optimize time and efficiency.
• Coordinate and manage a wide range of internal and external meetings, including video calls and occasional meetings hosted at the home.
• Arrange and manage detailed domestic and international travel, anticipating logistical needs and ensuring seamless point-to-point coordination.
• Process and submit expense reports in accordance with internal policies.
• Provide general administrative support, including mail handling, filing, and ad hoc projects as needed.

Personal & Family Support

• Manage day-to-day household coordination, errands, and family needs, including child-related responsibilities such as school pick-ups and drop-offs when required.
• Manage the family calendar, including school schedules, reminders, and assignments.
• Provide support with schoolwork or homework as needed.
• Serve as the primary point of contact for tutors, coaches, and extracurricular activity providers.
• Coordinate family travel, including bookings, itineraries, and on-the-ground logistics.
• Liaise with personal business management and accounting professionals as necessary.
• Assist with personal reminders, documentation, and general household organization.
• Help oversee household staff or vendors as needed, ensuring the home runs smoothly day to day.

Qualifications

• Minimum of 1-4 years of experience supporting senior-level executives in a fast-paced environment, ideally with prior experience in a private home or household setting.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, is preferred.
• Candidates with a nanny or child care background are encouraged to apply.
• Comfortable working independently in a private home environment and maintaining strict confidentiality.
• Flexibility to work outside standard business hours when needed to support global schedules and time-sensitive requests.
• Prior experience in an administrative or personal assistant role strongly preferred.

Location: On site daily, at the client's home in the South Bay

Salary: $70-90k DOE, plus discretionary bonus and great benefits

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.