Family Medicine Business Coordinator

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 21,000 - 50,000; Full time

Benefits offered by this job

Health Plans

Paid Time Off

Retirement Plans

Wellness Programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking an Administrative Coordinator to support the Department of Family and Community Medicine. The role involves coordinating faculty leave, scheduling, and calendars, while generating departmental reports on patient volume and financial performance to inform leadership decisions.

The position requires a Bachelor's degree with related experience or equivalent, and offers daytime hours, full-time employment, and robust TTUHSC benefits.

Qualifications

• Bachelor's degree plus two years related experience, or a combination equal to six years.
• Preferred: Bachelor's in Business.
• Experience supporting a C-suite or department chair-level executive in an academic medical center or health system.
• Experience with Microsoft Office applications: Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Coordinate faculty leave and scheduling activities, including clinical schedules, Outlook calendars, teaching assignments, and administrative responsibilities.
• Generate, analyze, and validate departmental reports, including patient volume, financial performance, productivity, and operational metrics.
• Provide administrative and clinical support for the Department of Family and Community Medicine, including departmental projects and process improvements.
• Develop, coordinate, negotiate, and maintain departmental contracts with internal and external partners.
• Coordinate faculty renewals and maintain licensure, certification, membership, and credentialing records.
• Maintain accurate records of faculty benefits, CME, travel, and administrative purchases.
• Coordinate departmental and faculty meetings, including scheduling, room reservations, setup, meals, agendas, and minutes.
• Communicate and collaborate with faculty, residents, staff, leadership, administrators, and external partners to facilitate operations.
• Assist the Senior Clinical Department Administrator with special projects, data analysis, reporting, and process improvement.

Education

Bachelor's degree

Masters degree in healthcare administration or public health

Tools

Microsoft Office

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellentbenefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Performs coordinative work in the business or administrativeoperation of a specific department or college. Responsibilitiesinvolve the coordination and supervision of the various functionsand aspects of a department as well as the monitoring operationalprocedures. Work is performed under general supervision withevaluation based on results obtained. May supervise staff orstudent assistants.

Major/Essential Functions

• Coordinate faculty leave and scheduling activities, includingclinical schedules, Outlook calendars, teaching assignments, andadministrative responsibilities. Identify coverage needs andcollaborate with leadership and faculty to ensure clinical,hospital, teaching, contractual, and administrative obligations areappropriately covered.
• Generate, analyze, and validate departmental reports, includingpatient volume, financial performance, productivity, andoperational metrics. Identify discrepancies and present findings todepartmental leadership.
• Provide administrative and clinical support for the Departmentof Family and Community Medicine, including departmental projects,operational initiatives, process improvements, reports, anddocumentation.
• Develop, coordinate, negotiate, and maintain departmentalcontracts with internal and external partners in collaboration withthe Senior Clinical Department Administrator. Monitor contractrequirements and maintain current documentation.
• Coordinate faculty renewals and maintain licensure,certification, membership, and credentialing records. Monitorexpiration dates and ensure timely completion of required renewalsand documentation.
• Maintain accurate records of faculty benefits, CME, travel,administrative purchases, and administrative time. Coordinateconference registrations, travel arrangements, and reimbursementprocesses, ensuring accurate and timely documentation.
• Coordinate departmental and faculty meetings, includingscheduling, room reservations, setup, meals, agendas, materials,minutes, and distribution of meeting documentation.
• Communicate and collaborate with faculty, residents, staff,leadership, administrators, and internal and external partners tofacilitate departmental operations and administrativeactivities.
• Assist the Senior Clinical Department Administrator withspecial projects, data analysis, reporting, process improvement,and other operational and strategic initiatives.

Occasional Duties

Other duties as assigned

Required Qualifications

• Bachelor's degree plus two (2) years related experience; OR acombination of education and/or progressively responsible relatedexperience to equal six (6) years.

Preferred Qualifications

• Bachelor's in degree Business
• Prior experience supporting a C-suite, or departmentchair-level executive, ideally in an academic medical center orhealth system
• Experience with Microsoft Office applications, includingOutlook, Word, Excel, and PowerPoint.
• Masters degree in healthcare administration, public health, orhealth related field preferred

Required Attachments

Resume / CV

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15.00

Pay Grade Maximum

36.00

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Schedule Details

Monday - Friday, 8AM - 5PM

Does this position work in a research laboratory?

No

Air Force Specialty Code

3A1X1, 8A200

Army Military Occupational Specialty Code

15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Marine Military Occupational Specialty Code

0111, 3372, 6046

Navy Enlisted Classification Code

AZ, LS, MC, PS, RP, YN

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.