Family Law Admin Assistant | Path to Paralegal

Tracey, Roman & Ramos, PC; Boston (MA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance stipend

401(k) plan after 6 months

Profit sharing after 6 months

Job summary

Tracey, Roman & Ramos, PC is seeking a Litigation Legal Administrative Assistant in the Boston area to support busy attorneys and manage client relations. The role involves handling phone calls, filing, calendar management, and court filings with accuracy and discretion.

Qualified candidates have 2+ years in civil litigation, strong MS Office/Outlook skills, and excellent communication. This in-person position offers health stipend and 401(k)/profit sharing after six months.

Qualifications

• 2+ years of legal administrative experience at a civil litigation firm.
• Experience working directly with clients.
• An Associate's or Bachelor's degree.
• Experience with Microsoft Office Suite and Outlook.
• Fast and accurate typing skills, with strong proofreading skills and attention-to-detail.
• Excellent verbal and written communication skills.
• The ability to prioritize competing deadlines and manage multiple responsibilities.
• A proactive mindset with a willingness to ask questions and take initiative.
• The ability to interact empathetically with clients experiencing difficult situations.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Create a positive and welcoming experience for clients in person and on the phone
• Scan, organize, file, and maintain client and case records
• Prepare, e-file, and track court filings
• Follow up with court personnel regarding filing status and court communications
• Request and manage hearing recordings, tapes, and transcripts
• Maintain attorney calendars, including court appearances, deadlines, and meetings
• Ensure pleading binders, financial statements, and case materials are prepared and updated well in advance of deadlines
• Build and maintain strong client relationships, exercising patience, empathy, and professionalism when interacting with clients who may be experiencing stressful or emotionally difficult circumstances
• Monitor attorney calendars to ensure attorneys are prepared for upcoming matters
• Interface regularly with clients, courts, opposing counsel, and vendors
• Coordinate with billing management regarding client matters and administrative needs
• Assist attorneys and staff with administrative and case-related projects as needed

Skills

Typing speed

Attention to detail

Verbal and written communication

Empathy with clients

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Job description

Tracey, Roman & Ramos, PC is seeking a Litigation Legal Administrative Assistant in the Boston area to support busy attorneys and manage client relations. The role involves handling phone calls, filing, calendar management, and court filings with accuracy and discretion.

Qualified candidates have 2+ years in civil litigation, strong MS Office/Outlook skills, and excellent communication. This in-person position offers health stipend and 401(k)/profit sharing after six months.