Legal Assistant

Tracey, Roman & Ramos, PC; Boston (MA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance stipend

401(k) plan after 6 months

Profit sharing after 6 months

Job summary

Tracey, Roman & Ramos, PC is seeking a Litigation Legal Administrative Assistant in the Boston area to support busy attorneys and manage client relations. The role involves handling phone calls, filing, calendar management, and court filings with accuracy and discretion.

Qualified candidates have 2+ years in civil litigation, strong MS Office/Outlook skills, and excellent communication. This in-person position offers health stipend and 401(k)/profit sharing after six months.

Qualifications

• 2+ years of legal administrative experience at a civil litigation firm.
• Experience working directly with clients.
• An Associate's or Bachelor's degree.
• Experience with Microsoft Office Suite and Outlook.
• Fast and accurate typing skills, with strong proofreading skills and attention-to-detail.
• Excellent verbal and written communication skills.
• The ability to prioritize competing deadlines and manage multiple responsibilities.
• A proactive mindset with a willingness to ask questions and take initiative.
• The ability to interact empathetically with clients experiencing difficult situations.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Create a positive and welcoming experience for clients in person and on the phone
• Scan, organize, file, and maintain client and case records
• Prepare, e-file, and track court filings
• Follow up with court personnel regarding filing status and court communications
• Request and manage hearing recordings, tapes, and transcripts
• Maintain attorney calendars, including court appearances, deadlines, and meetings
• Ensure pleading binders, financial statements, and case materials are prepared and updated well in advance of deadlines
• Build and maintain strong client relationships, exercising patience, empathy, and professionalism when interacting with clients who may be experiencing stressful or emotionally difficult circumstances
• Monitor attorney calendars to ensure attorneys are prepared for upcoming matters
• Interface regularly with clients, courts, opposing counsel, and vendors
• Coordinate with billing management regarding client matters and administrative needs
• Assist attorneys and staff with administrative and case-related projects as needed

Skills

Typing speed

Attention to detail

Verbal and written communication

Empathy with clients

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Job description

Title: LitigationLegal Administrative Assistant

Salary: $65,000 - $75,000, Annually Depending on Experience

Location: Wellesley, MA

About Tracey, Roman and Ramos, PC

We are a respected family law firm dedicated exclusively to divorce and family law matters. Founded by highly regarded practitioners with more than 25 years of experience, our firm provides compassionate, strategic guidance to individuals navigating some of life's most challenging transitions. We understand that family law matters involve deeply personal and often emotional issues that can have a lasting impact on our clients, their families, their finances, and their futures. Because of this, we are committed to delivering exceptional client service, thoughtful advocacy, and a supportive experience throughout the legal process.

We are seeking a proactive Legal Administrative Assistant to join our team. The candidate will be professional, detail-oriented, and empathetic with strong interpersonal skills. This position offers the opportunity to work closely with attorneys, clients, and court personnel while serving as an integral part of our team. For the right candidate, there is significant opportunity for growth into a Paralegal role over time. To learn more: www.trr-law.com.

• A health insurance stipend
• A 401(k) plan after 6 months of employment
• Profit sharing plan participation after 6 months of employment

Responsibilities:

• Answer and direct incoming phone calls in a professional and courteous manner
• Create a positive and welcoming experience for clients in person and on the phone
• Scan, organize, file, and maintain client and case records
• Prepare, e-file, and track court filings
• Follow up with court personnel regarding filing status and court communications
• Request and manage hearing recordings, tapes, and transcripts
• Maintain attorney calendars, including court appearances, deadlines, and meetings
• Ensure pleading binders, financial statements, and case materials are prepared and updated well in advance of deadlines
• Build and maintain strong client relationships, exercising patience, empathy, and professionalism when interacting with clients who may be experiencing stressful or emotionally difficult circumstances
• Monitor attorney calendars to ensure attorneys are prepared for upcoming matters
• Interface regularly with clients, courts, opposing counsel, and vendors
• Coordinate with billing management regarding client matters and administrative needs
• Assist attorneys and staff with administrative and case-related projects as needed

Requirements:

• 2+ years of legal administrative experience at a civil litigation firm (not including PI, RE, or debt collections)
• Experience working directly with clients
• An Associate's or Bachelor's degree
• Experience with Microsoft Office Suite and Outlook
• Fast and accurate typing skills, with strong proofreading skills and attention-to-detail
• Excellent verbal and written communication skills
• The ability to prioritize competing deadlines and manage multiple responsibilities
• A proactive mindset with a willingness to ask questions and take initiative
• The ability to interact empathetically with clients experiencing difficult situations

Bonus Experience:

• Family law experience
• Paralegal experience and/or have obtained a paralegal certification
• Experience assembling pleading and/or trial preparation binders

Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required.

Tracey, Roman and Ramos, PC is an equal opportunity employer. The position is in person and located in Wellesley, MA. Relocation Assistance is not offered for this position. Applicants must be legally authorized to work in the United States.