Family Division Executive Secretary (Hybrid)

New Jersey Courts; Hackensack (NJ); Hybrid; USD 52,000 - 74,000; Full time

Job summary

New Jersey Courts is seeking an organized, reliable secretary to support the Family Division Manager’s office in a fast‑paced environment. The role requires excellent communication, administrative, and customer service skills with a high degree of integrity and the ability to work independently while coordinating with internal and external stakeholders.

The position offers a hybrid work schedule with potential for up to 2 remote work days and requires proficiency in Microsoft Office and data

Qualifications

• One year of experience performing clerical and support services including typing, secretarial and administrative clerical work.
• Ability to manage multiple tasks and priorities in a busy office environment.
• Proficiency with Microsoft Office programs and standard office equipment.

Responsibilities

• Drafting correspondence and responding to litigant inquiries.
• Maintaining workflow in and out of the manager’s office.
• Proofreading typed material for accuracy, grammar, spelling and punctuation.
• Coordinating and communicating the manager’s schedule with vicinage administration and other stakeholders.
• Assisting in the preparation of local and statewide reports.
• Managing incoming and outgoing communications, including mail, calls, and conference calls.
• Using division databases to research and retrieve case information.
• Providing quality customer service to internal and external clients.
• Performing data entry into mainframe systems.
• Coordinating and maintaining supplies for the division.
• Performing other related duties as assigned.

Skills

Typing

Secretarial

Administrative clerical

Customer service

Tools

Microsoft Office

Job description

New Jersey Courts is seeking an organized, reliable secretary to support the Family Division Manager’s office in a fast‑paced environment. The role requires excellent communication, administrative, and customer service skills with a high degree of integrity and the ability to work independently while coordinating with internal and external stakeholders.

The position offers a hybrid work schedule with potential for up to 2 remote work days and requires proficiency in Microsoft Office and data