FAME Data Coordinator

Drake State Community & Technical College; Huntsville (AL); On-site; USD 53,000 - 71,000; Full time

Job summary

Drake State Community and Technical College seeks a FAME Data Coordinator to collaborate with the FAME Project Management and Instructor to implement data collection, participant tracking, data analysis and reporting for grant activities.

You will manage day-to-day data entry, ensure accuracy and compliance with policies protecting personal information, develop required forms and reports, and coordinate with the software vendor on database maintenance.

Qualifications

• Bachelor’s degree from a regionally accredited college.
• Minimum of one year of experience in data collection, research, tracking, analyzing, documenting, and/or presenting data.
• Knowledge of research processes, including data collection, analysis, and use of computer hardware and software pertinent to institutional research.
• Proficiency in using basic computer applications (Excel, Word, data entry tool, etc).
• Strong attention to detail and accuracy.
• Strong verbal and written communication skills.
• Strong organizational skills and adaptability to complex situations.
• Self-starter and able to work with minimal supervision.
• Strong interpersonal, communication skills and ease in relating to people from a variety of backgrounds.
• Must meet all employability requirements of the College.
• Ability to work nonstandard hours, including evenings or weekends.

Responsibilities

• Work with grant staff to develop workflow, data entry and collection, and reporting policies and procedures.
• Analyze data to provide updates and facilitate decision making on grant objectives.
• Monitor performance and develop reports for staff review and planning.
• Conduct data quality checks to ensure accuracy and completeness of data entered and tracked.
• Research and resolve data and reporting inconsistencies to ensure quality control and grant compliance.
• Maintain records (electronic and/or hardcopy) per grant terms and retention policies.
• Develop forms and documents to obtain required data elements from participants and stakeholders.
• Serve as point of contact for software vendor regarding database maintenance and services.
• Assist with data analysis and reporting requests; design reports to meet needs.
• Ensure timely collection and reporting of participant data (enrollment, outcomes, etc).
• Collaborate with staff on workplans and timelines to maximize data system utilization.
• Retain and submit documentation to support grant implementation and accreditation.
• Serve on college committees as requested.
• Perform other duties as assigned by Fame Program Manager, Dean, or President.

Skills

Data collection

Data analysis

Data accuracy

Excel

Word

Communication

Attention to detail

Organizational skills

Self-starter

Interpersonal

Education

Bachelor’s degree

Tools

Data entry tool

Job description

The FAME Data Coordinator collaborates with the FAME Project Management and Instructor to implement project activities related to data collection, participant tracking, data analysis and reporting. The Data Coordinator is responsible for the day-to-day management of participant data ensuring data elements are entered, maintained, validated for accuracy and stored adhering to all applicable policies and procedures protecting participant personal identifiable information.

SALARY

Appropriate placement on Alabama Community College System Board of Trustees

Salary Schedule E1, 02

Salary Range $52,707 - $70,896 (12 months, Non-exempt)

(Continuation of position is contingent upon grant funding.)

Work Hours

8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

The FAME Coordinator/Success Coach shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook.

• Work with respective grant staff to develop and implement workflow, data entry and collection, and reporting policies and procedures.
• Analyze data to provide updates and facilitate decision making on the various components of performance tracking based on grant objectives.
• Monitor performance develop reports for staff review and planning, monitoring and evaluation.
• Conduct data quality checks to ensure accuracy and completeness of data entered and tracked.
• Research and resolve data and reporting inconsistencies to ensure quality control and grant compliance.
• Maintain records (electronic and/or hardcopy) per terms and conditions of grant award and records retention policies and procedures.
• Develop necessary forms and documents to obtain required data elements from participants and other related stakeholders.
• Serve as point of contact for software vendor regarding database maintenance, product problems and services and collaborates with leadership regarding software operations.
• Assist with requests on data analysis and reporting issues and needs; determine needs and design reports or other methods to meet requests.

• Ensure the timely collection and reporting of participant data, including enrollment, special populations served, certificate and degree completion, credential attainment, job placement, and apprenticeship wages.

• Work with staff and affiliates in planning and discussing workplan and timelines to ensure data system provides required information and system is utilized to its full capacity.
• Retain and submit documentation as requested to support grant implementation, accountability, and accreditation efforts.
• Serve on college committees as requested.
• Perform other work-related duties as assigned by Fame Program Manager, Dean of Institutional Effectiveness, Dean of Instruction or President.

Job description may be modified or altered at any time by management.

REQUIRED QUALIFICATIONS

• Bachelor’s degree from a regionally accredited college

• Minimum of one year of experience data collecting, research, tracking, analyzing, documenting, and/or presenting data
• Knowledge of research processes, including data collection, analysis, and use of computer hardware and software pertinent to institutional research
• Ability to work with data dictionaries and the use of computer applications to manipulate data and produce statistical reports and analysis
• Proficiency in using basic computer applications (Excel, Word, data entry tool, etc)
• Strong attention to detail and accuracy
• Strong verbal and written communication skills
• Strong organizational skills and adaptable to complex situation
• Self-Starter and able to work with minimal supervision
• Strong interpersonal, communication skills and ease in relating to people from a variety of educational, cultural, and social backgrounds
• Must meet all employability requirements of the College
• Ability to work nonstandard hours, including evenings or weekends

PREFERRED QUALIFICATIONS

• Experience working with federal grant-funded projects.
• Experience managing projects or programs in related field (advanced manufacturing, career/technical education, (CTE) and/or workforce development)

DESIRED PROFILE:

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• Understanding of and a commitment to the philosophy and mission of a community and technical college.
• Sensitivity and commitment to cultural diversity.
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Ability to work well under pressure and deadlines.
• Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210.

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.