Faith Formation Administrative Specialist

Franciscan Renewal Center; Scottsdale (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental & vision

401k match

PTO + holidays

Teledoctor

Retreat leave & development

Staff events

Mission-driven workplace

Job summary

The Franciscan Renewal Center in Paradise Valley, AZ, is seeking an Administrative Associate in Faith Formation to support the Director and department staff, keeping ministries organized and responsive. You will manage records, online platforms, communications, reception, budget support, ministry coordination, and calendar management, serving as a critical liaison across teams.

This role requires a detail-oriented, service-minded approach and a commitment to Franciscan values in a welcoming,

Qualifications

• Bachelor’s degree plus 2 years of administrative experience, or equivalent.
• Parish/diocesan/ministry experience preferred.
• Strong administrative, written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Willingness to learn Catholic faith formation philosophy.

Responsibilities

• Maintain sacramental records in collaboration with the Liturgy Department; communicate with families in preparation processes (Baptism, Family Ministry Phases I and II, OCIC, OCIT, OCIA).
• Manage Faith Formation databases and online platforms; collaborate on a cross-department database.
• Generate program and evaluation reports; assist with forms submitted to the Education, Retreats and Events (ERE) Committee.
• Create and update Faith Formation content on Casa Connect; maintain website and social media content with Communications.
• Develop and coordinate content for the weekly bulletin, Mass slides, announcements, social media, eblasts, and flyers.
• Serve as the primary point of contact for Faith Formation; answer and route calls as needed.
• Monitor budgets and spending across Faith Formation and FIA ministries; submit check requests and reconcile receipts.
• Coordinate Wrapped in Love, infant baptisms/classes scheduling and paperwork; contact lists; volunteer opportunities.

Skills

Strong interpersonal skills

Emotional intelligence

Effective communication

Project management

Adaptability

Team collaboration

Pastoral ministry understanding

Education

Bachelor’s degree + 2 years admin experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Publisher

InDesign

Zoom

Circle

Flocknote

Job description

The Franciscan Renewal Center in Paradise Valley, AZ, is seeking an Administrative Associate in Faith Formation to support the Director and department staff, keeping ministries organized and responsive. You will manage records, online platforms, communications, reception, budget support, ministry coordination, and calendar management, serving as a critical liaison across teams.

This role requires a detail-oriented, service-minded approach and a commitment to Franciscan values in a welcoming,