Faith Formation Admin & Youth Programs Coordinator

Archmil; Sheboygan (WI); On-site; USD 22,000 - 30,000; Part time

Job summary

Archmil's Sheboygan North Parishes seeks a part-time Faith Formation Administrative Coordinator & Youth Formation Assistant to handle remote registration, records, and day-of youth event support. The role collaborates with the Hispanic Ministry Coordinator, reports to the Director of Child and Youth Formation, and requires English proficiency with Spanish a plus.

The position manages pre-class administrative tasks (registrations, fees, certificates), supports on-site youth activities, and

Qualifications

• Reliable, discreet, and detail-oriented; comfortable with databases, email, and standard office tools.
• Parish or school office experience preferred.
• Able to work Sundays and youth-event evenings during the program year.
• Spanish proficiency is a plus, not required.
• Safe Environment compliance and background check required.

Responsibilities

• Manage registration, fees, and family contact information in the parish database for PreK4–12.
• Collect baptismal certificates and other sacrament records; track missing items and follow up with families.
• Distribute and collect parent forms, sponsor forms, permission slips, and medical releases; record signatures.
• Build class lists, attendance sheets, and name tags.
• Order and inventory curriculum and supplies; keep the closet ready for day-of staff.
• Reserve rooms and communicate facility needs to the office and facilities staff.
• Draft parent emails, texts, and bulletin items for the Director’s approval.
• Prepare first drafts of sacramental certificates and record entries; Director reviews; parish keeps official books.
• Track catechist Safe Environment and paperwork with safeguarding coordinator; flag gaps to Director.
• Keep shared digital files accessible to Pastor, Associate Pastor, and Office Manager.
• Assist Spanish-speaking families; coordinate with Spanish-proficient staff when needed.
• Provide immediate help at youth events: setup, supplies, check-in, hospitality.
• Examples include Living Stations rehearsals and performances, Confirmation rehearsal, and retreats.
• Do not replace the Director as program leader at events.

Skills

Database familiarity

Office tools

Attention to detail

Discretion

Job description

Archmil's Sheboygan North Parishes seeks a part-time Faith Formation Administrative Coordinator & Youth Formation Assistant to handle remote registration, records, and day-of youth event support. The role collaborates with the Hispanic Ministry Coordinator, reports to the Director of Child and Youth Formation, and requires English proficiency with Spanish a plus.

The position manages pre-class administrative tasks (registrations, fees, certificates), supports on-site youth activities, and