Assistant Director of Graduate Program Operations

Villanova University; Rosemont (PA); On-site; USD 52,000 - 65,000; Full time

Job summary

Villanova University is seeking an Assistant Director of Graduate Program Operations in the College of Engineering. This role oversees daily operations across all post-Baccalaureate graduate programs, ensuring smooth student services and program administration.

You will manage enrollment procedures, graduate assistant offers, visa processes, and budgets for fellowships while coordinating with university stakeholders to uphold academic policies and standards.

Qualifications

• Bachelor’s degree and at least 3 years of relevant experience.
• Proficiency with Microsoft Office Suite, Zoom, and degree management software.
• Strong communication, organizational and project management skills.

Responsibilities

• Manage daily operations of all post-Baccalaureate graduate programs in the College of Engineering.
• Oversee PhD program operations including exams and dissertation defenses; manage MS, BS/MS, Certificates, and non-credit programs' administrative processes.
• Coordinate budgets for Graduate Endowed Fellowships and Tuition Remission Credits; supervise Graduate Assistant for Graduate Studies.
• Support graduate student life by providing guidance, coordinating with graduate student groups, and chairing the Graduate Student Events Committee.

Skills

Enrollment procedures

Visa processes

Budget stewardship

Student services

Program operations

Education

Bachelor’s degree

Tools

Microsoft Office

Zoom

Ellucian/Banner ERP

DegreeWorks

Softdocs

Job description

Villanova University is hiring an Assistant Director of Graduate Program Operations. This role manages daily operations across all post-Baccalaureate graduate programs in the College of Engineering, overseeing student services, program administration, financial stewardship, and collaboration with university stakeholders.

Highlights

• Manage enrollment procedures, graduate assistant offers, and international student visa processes.
• Oversee PhD program operations including exams and dissertation defenses; manage MS, BS/MS, Certificates, and non-credit programs' administrative processes.
• Maintain compliance with academic policies and collaborate on university-wide system standards and CRM committees.
• Manage budgets for Graduate Endowed Fellowships and Tuition Remission Credits; coordinate financial records and grant-related activities.
• Supervise Graduate Assistant for Graduate Studies.
• Support graduate student life by providing guidance, coordinating with graduate student groups, and chairing the Graduate Student Events Committee.
• Bachelor’s degree and minimum 3 years of work experience required.
• Proficiency with Microsoft Office Suite, Zoom, and higher education management software; preferred experience with Ellucian/Banner ERP, DegreeWorks, and Softdocs.
• Strong communication, organizational, project management, and interpersonal skills necessary.
• Salary range: $52,000 to $65,100, with final amount based on qualifications, budget, and equity.