Faculty Affairs & Onboarding Coordinator

Vanderbilt University; Nashville (TN); On-site; USD 52,000 - 65,000; Full time

Job summary

Vanderbilt University is seeking a Faculty Affairs Coordinator to provide administrative and operational support for faculty and postdoctoral matters within the College of Connected Computing. You will coordinate logistics for interviews, onboarding, and appointment processing, while ensuring accuracy and alignment with university policies.

In this fast-paced academic environment, you will maintain records across systems (Interfolio, FIS, Oracle, RedCap), prepare materials for search committees,

Qualifications

• Bachelor’s degree from an accredited institution or equivalent experience.
• 2–4 years of administrative or coordination experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines, with effective follow-through.
• Excellent written and verbal communication skills.
• Experience in higher education or faculty affairs administration is preferred.
• Experience coordinating interviews, events, or onboarding processes.
• Familiarity with Interfolio, FIS, Oracle, or RedCap is advantageous.

Responsibilities

• Coordinate logistics for faculty candidate interviews and campus visits, including scheduling, itineraries, and travel.
• Arrange candidate travel, lodging, and transportation for a professional experience.
• Prepare materials for search committees and assist with postings and candidate tracking.
• Process travel reimbursements related to recruitment efforts.
• Coordinate onboarding activities for new faculty and postdoctoral fellows and track completion of steps.
• Maintain onboarding checklists and ensure timely documentation and system access.
• Support preparation and processing of appointment and reappointment materials; draft standard correspondence.
• Maintain accurate records across systems such as Interfolio, FIS, Oracle, and RedCap.
• Track deadlines and ensure compliance with university policies; organize files for reporting.
• Provide general administrative support to the Dean’s office and assist with data entry and reporting.
• Collaborate with HR, IT, and central offices; communicate with faculty and staff to coordinate processes.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Discretion with confidential info

Multitasking

Learning new systems

Higher education experience

Interview coordination

Education

Bachelor’s degree

Tools

Microsoft Office

Interfolio

FIS

Oracle

RedCap

Job description

Vanderbilt University is seeking a Faculty Affairs Coordinator to provide administrative and operational support for faculty and postdoctoral matters within the College of Connected Computing. You will coordinate logistics for interviews, onboarding, and appointment processing, while ensuring accuracy and alignment with university policies.

In this fast-paced academic environment, you will maintain records across systems (Interfolio, FIS, Oracle, RedCap), prepare materials for search committees,