Faculty Secretary (Reg FT)

Community College of Allegheny County; Pennsylvania; On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Health Coverage

Four-day summer workweek

403(b) employer match

Job summary

Community College of Allegheny County is seeking a Faculty Secretary (Regular Full-Time) at South Campus. The role provides general secretarial support for division faculty, including scheduling, correspondence, typing and filing, with standard college hours Monday–Friday 8:30 am–4:30 pm and occasional evenings/weekends as needed.

The ideal candidate has a high school diploma or GED and relevant office experience, strong organizational and customer service skills, and the ability to multitask

Qualifications

• Must have a high school diploma or GED and office environment experience.

Responsibilities

• Prepare exams, quizzes, syllabi/course outlines, correspondence, memos, reports and other forms for department faculty.
• Screen phone calls; receive and direct visitors; sort and deliver mail to faculty/personnel.
• Coordinate printing and duplication of materials; coordinate bulk mailings to online students, area schools and community organizations.
• Maintain schedule for students and faculty, including meetings, department events, conference calls, and room scheduling/changes.
• Maintain and order office, department and classroom supplies including textbooks; create purchase requisitions, vouchers, blanket orders, and petty cash requests.
• Prepare and process trip requests and expense reports.
• Maintain records; cancellation logs, syllabi outlines, mailbox updates, textbook inventory, directories, and student/faculty information.
• Print rosters, test scores and other paperwork; monitor enrollment per attendance reporting period.
• Schedule repairs for office/classroom equipment; copiers, Scantron.
• Assist students with drop/add, audit agreements, enrollment forms.
• Perform duties in accordance with laws, collective bargaining agreements, policies and directives.
• Perform other clerical duties for department needs and related duties as required.

Education

High school diploma or GED

Job description

Position Title

Faculty Secretary (Reg FT)

Employment Type

Regular Full-Time

Department

Allied Health

Campus

South Campus

Salary Grade

SEIU C - $17.40

Remote Work Option

Fully In-Person (May be subject to change)

Work Hours

Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

General Summary

Performs a variety of generalsecretarial duties for division faculty, including preparing correspondence,scheduling, typing and filing.

Requirements

Education and Experience

Highschool diploma or GED and experiencein an office environment gained through previous job related oreducational training.

Certifications/Licensures

N/A.

Skills/Abilities Requirements

• Ability to travel to perform work duties at any campus or center location within the CCAC system.
• Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent.
• Should possess good organizational, customer service, communication, interpersonal and clerical skills.
• Detail oriented, ability to multi-task meet deadlines and be a team player.
• Required to have regular and timely attendance.

Physical Requirements, If Applicable

Must be able to workin a general office environment with the ability to sit for at least 2 hourswithout interruption. Ability to lift textbook shipping boxes and load intocabinets, lift and unload copier paper boxes.

Duties

• Prepares exams, quizzes, syllabi/course outlines, correspondence, memos, reports and other forms for department faculty (to/for students, bookstore, community and/or other necessary personnel).
• Screens phone calls; receives and directs visitors; receives, sorts and delivers mail to appropriate faculty/personnel.
• Coordinates the printing and duplication of materials; coordinates bulk mailings of fliers and brochures to be sent to online students, area schools and community organizations.
• Maintains schedule for students and faculty, including scheduling meetings, department events, conference calls, rooms (both scheduling and requesting changes when necessary).
• Maintains and orders office, department and classroom supplies including textbooks; Creates purchase requisitions, vouchers, blanket orders, petty cash requests.
• Prepares and follows through with trip requests and expense reports.
• Maintains records; cancellation logs, syllabi/course outlines, mailbox list updates, textbook inventory, faculty directory, student and faculty information.
• Prints rosters, test scores and other necessary paperwork; monitor enrollment per attendance reporting requirement period throughout semester for faculty.
• Schedules repairs of various office/classroom equipment; copiers, Scantron.
• Assists students with prep of drop/add, audit agreements, permission to enroll forms.
• Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
• Performs other clerical duties for specific/unique needs of the department.
• Performs other related duties as required or assigned.

Job Open Date

8/21/2026

Job Close Date

9/3/2026

At CCAC, we take pride in offering an exceptional benefits package designed to support our employees' personal and professional well-being:

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

Job Slot

0087

Clearances

Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here .