Accounting Clerk (Reg FT)

Community College of Allegheny County; Pittsburgh (Allegheny County); Hybrid; USD 36,000 - 42,000; Full time

Benefits offered by this job

Health coverage

Time off benefits

403(b) retirement match

Life and disability insurance

FSAs

Employee assistance program

Tuition support

Employee parking

Job summary

Community College of Allegheny County is hiring an Accounting Clerk (Reg FT) in the Accounts Payable department. The role supports general accounting, cost accounting, accounts receivable, billing, payroll, auditing, bookkeeping, accounts payable and cashiering functions.

Requires a high school diploma or GED and 6 months of related office experience. The position offers standard hours, with a hybrid remote option and potential for additional evening/weekend hours as needed.

Qualifications

• High school diploma or GED and 6 months of work related experience in an office environment.

Responsibilities

• Provides quality customer service to internal and external customers.
• Prepares and processes various forms, reports, records, invoices and correspondence, including journal entries; handles mail, phone calls and inquiries; reconciles discrepancies with external parties.
• Assists with reconciling accounts; posts, balances and codes data; processes transactions; prepares related records, logs and reports.
• Communicates with internal and external constituencies regarding various matters.
• Performs general clerical accounting duties in Accounts Payable, Payroll, Financial Aid, Bursar/Student Accounts or Workforce Development as needed.
• Performs other clerical duties for department needs and adheres to laws, policies and directives.

Skills

Attention to detail

Multi-tasking

Customer service

Communication

Interpersonal skills

Organizational skills

Clerical skills

Education

High school diploma or GED

Tools

Spreadsheet software

Word processing software

Job description

Accounting Clerk (Reg FT)

Position Title: Accounting Clerk (Reg FT)

Employment Type: Regular Full-Time

Department: Accounts Payable

Campus: Office of College Services

Salary Grade: SEIU C - $17.40

Remote Work Option: Hybrid (May be subject to change)

Additional Information: Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Work Hours: Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

General Summary: Assists in general clerical duties required to accomplish general accounting, cost accounting, accounts receivable, billing, payroll, auditing, bookkeeping, accounts payable and/or cashiering functions.

Requirements:

Education and Experience: High school diploma or GED and 6 months of work related experience in an office environment.

Certifications/Licensures: N/A.

Skills/Abilities Requirements: Working knowledge of computerized accounting systems, spreadsheet and word processing required. Ability to accurately check manual calculations. Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance.

Physical Requirements, If Applicable: Must be able to sit without a break for up to two hours.

Duties:

1. Provides quality customer service to both internal and external customers.
2. Prepares and/or processes various electronic/paper forms, reports, records, invoices and/or correspondence, including journal entries; receives, and responds, or handles to related mail, phone calls and other inquiries; maintains contacts and reconciles discrepancies with external parties.
3. Assists with reconciling accounts; posts, balances and codes data; processes transactions; prepares related records, logs and reports.
4. Communicates with internal and external constituencies regarding various matters.
5. Under direct supervision, performs general clerical accounting duties in of one of the following areas:
   • Accounts Payable: Prepares invoices for payment, verifies codes, prices, approvals, and quantities on each invoice. Processes void transactions and reissues checks through use of college software.
   • Payroll: Processes payroll forms both paper and electronically in order to properly execute payroll procedures.
   • Financial Aid: Processes student loans; verifies loan approvals; keeps apprised of changes in student status as well as financial aid regulations-both state and federal regulations. Assist with FASFA questions and education to student and parents in relation to financial aid. Assist with student and parental education in relation to financial aid rules in relation to course attendance, course drops, registrations, and CCAC related policies and procedures.
   • Bursar/Student Accounts: Processes cash receipt and student account transactions; analyzes student accounts; researches and respond to related inquires and complaints; prepares paperwork for collections and reimbursements; and prepares and processes third-party billings. Performs duties related to issuing student refunds. This includes account analysis, financial aid refunds, and general refunds.
   • Workforce Development: Processes drops, adds, and transfers based on CCAC policies and procedures. Researches and resolves registration issues related to non-credit class. This includes processing duplicate IDs, name changes, sponsorships, financial related issues, and other various issues as they arise.
6. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
7. Performs other clerical duties for specific/unique needs of the department.
8. Performs other related duties as required or assigned.

Job Open Date: 8/14/2026

Job Close Date: 8/27/2026

Benefits:

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

Job Category: Office Support Staff/Maintenance/Housekeeping

Job Slot: 0329

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.

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