Faculty Secretary & Administrative Liaison

Saginaw Valley State University; Michigan; On-site; USD 60,174,000 - 60,752,000; Full time

Benefits offered by this job

Excellent retirement package

Employee benefits

Professional development

Gym memberships

Health programs

Job summary

Saginaw Valley State University is seeking a Faculty Secretary to provide secretarial and clerical support for the College of Education. This full‑time position acts as a liaison for faculty, adjuncts, and staff, handling communications, scheduling, documentation, and event support.

The role requires strong organizational and interpersonal skills, attention to confidentiality, and the ability to manage multiple tasks in a busy campus office. On-site work with standard benefits is provided.

Qualifications

• High school diploma or equivalent.
• Two years of job-related experience.
• Strong oral, written, telephone, and interpersonal communication skills.
• Excellent spelling, grammar, punctuation, and basic mathematic skills.
• Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
• Experience and ability to positively interact with all members of the campus community.
• Ability to organize and prioritize daily activities and expedite workload under occasional time pressure.
• Ability to work independently or as a member of a team, with minimum supervision, and accept direction from multiple and diverse faculty members.
• Ability to occasionally handle differing, non-routine work situations based on standard procedures and policies.
• Ability to maintain confidentiality of files and records.
• Ability to learn technical/discipline-specific terminology.
• Ability to perform the essential duties of the position with or without accommodation.

Responsibilities

• Perform secretarial duties: answer telephones, route calls, prepare materials for faculty, create event flyers, duplicate materials, send faxes and emails, maintain files, greet visitors; direct to appropriate person or department.
• Perform clerical duties: order supplies, deliver packages, distribute information, schedule service for office equipment, maintain logs, assist with copy machine, billing meter readings.
• Maintain faculty advising and lead faculty lists for departments.
• Attend department meetings and take minutes.
• Process, maintain, and manipulate data on a PC.
• Serve as liaison with students, staff, and visitors when a faculty member is away.
• Maintain confidentiality of exams and department records.
• Assist faculty with communications to students and partners.
• Complete travel expense requisitions.
• Coordinate requisition of texts for faculty and adjunct classes.
• Assist in obtaining non-confidential student information for program planning.
• Coordinate COE events.
• Provide clerical support on course scheduling; update wall displays.
• Take meeting notes, type agendas, create calendar invites and reminders.
• Maintain gift card distribution logs and tracking items needing approval.
• Track and maintain inventory.
• Obtain course evaluations each semester and collect paper evaluations.
• Provide backup assistance for coworkers as needed.
• Proctor makeup and other exams for students.

Skills

Communication skills

Interpersonal skills

Telephone skills

Organizational skills

Independent work

Education

High school diploma

Job description

Saginaw Valley State University is seeking a Faculty Secretary to provide secretarial and clerical support for the College of Education. This full‑time position acts as a liaison for faculty, adjuncts, and staff, handling communications, scheduling, documentation, and event support.

The role requires strong organizational and interpersonal skills, attention to confidentiality, and the ability to manage multiple tasks in a busy campus office. On-site work with standard benefits is provided.