Academic Office Coordinator: Faculty Support

Saginaw Valley State University; United States; On-site; USD 42,000 - 46,000; Full time

Job summary

Saginaw Valley State University seeks a Faculty Secretary to perform secretarial and clerical duties, serving as a liaison for faculty including adjuncts and staff. You will manage office communications, scheduling, records, and travel reimbursements in a busy College of Education environment.

The role requires strong organizational skills, confidentiality, and ability to coordinate with faculty and students.

Qualifications

• High school diploma or equivalent.
• Two years of job-related experience.
• Strong oral, written, telephone, and interpersonal communication skills.
• Excellent spelling, grammar, punctuation, and basic mathematic skills.
• Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
• Experience and ability to positively interact with all members of the campus community.
• Ability to organize and prioritize daily activities and expedite workload under occasional time pressure.
• Ability to work independently or as a member of a team, with minimum supervision, and accept direction from multiple and diverse faculty members.
• Ability to occasionally handle differing, non-routine work situations based on standard procedures and policies.
• Ability to maintain confidentiality of files and records.
• Ability to learn technical/discipline-specific terminology.
• Ability to perform the essential duties of the position with or without accommodation.

Responsibilities

• Perform secretarial duties: answer phones, route calls, prepare and type materials, create basic event flyers, duplicate materials, handle faxes and e-mails, maintain files, greet visitors and students.
• Perform clerical duties: order supplies, deliver packages, distribute information, schedule office equipment service, use copy machine, maintain logs, complete billing meters.
• Maintain faculty advising and lead faculty lists for departments.
• Attend department meetings and take minutes.
• Process, maintain, and manipulate data on a PC.
• Serve as liaison with students, staff and visitors when faculty are away.
• Maintain confidentiality of exams and personnel files.
• Assist faculty with communications to students and partners.
• Complete travel expense requisitions.
• Order and coordinate course texts for faculty and adjuncts.
• Assist with obtaining non-confidential student information for program updates and planning.
• Coordinate COE events.
• Provide clerical support on course scheduling documents.
• Update wall displays.
• Take meeting notes and send calendar invites.
• Maintain distribution log for gift card reimbursement.
• Track items requiring approval and inventory.
• Retrieve course evaluations each semester and handle paper evaluations.
• Provide backup for coworkers as needed.
• Proctor makeup and special exams for students.
• Update and post faculty office hours and class schedules.
• Perform other duties as required.

Skills

Secretarial skills

Clerical tasks

Communication

Data entry

Meeting minutes

Organizational skills

Education

High school diploma or equivalent

Two years of job-related experience

Tools

Microsoft Office

Job description

Saginaw Valley State University seeks a Faculty Secretary to perform secretarial and clerical duties, serving as a liaison for faculty including adjuncts and staff. You will manage office communications, scheduling, records, and travel reimbursements in a busy College of Education environment.

The role requires strong organizational skills, confidentiality, and ability to coordinate with faculty and students.