Dynamic Campus Secretary & Faculty Liaison

Saginaw Valley State University; Lexington (VA); On-site; USD 29,000 - 30,000; Full time

Job summary

Saginaw Valley State University invites applications for a Faculty Secretary in the College of Education (PM). The role provides secretarial and clerical support, serves as liaison to faculty including adjuncts, and helps manage communications, scheduling, travel, and course materials.

Responsibilities include recording meeting minutes, maintaining confidentiality, coordinating events, tracking arrangements, and supporting faculty with data and documents to facilitate teaching and departmental

Qualifications

• High school diploma or equivalent.
• Two years of job-related experience.
• Strong oral, written, telephone, and interpersonal communication skills.
• Excellent spelling, grammar, punctuation, and basic mathematic skills.
• Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
• Experience and ability to positively interact with all members of the campus community.
• Ability to organize and prioritize daily activities and expedite workload under occasional time pressure.
• Ability to work independently or as a member of a team, with minimum supervision, and accept direction from multiple and diverse faculty members.
• Ability to occasionally handle differing, non-routine work situations based on standard procedures and policies.
• Ability to maintain confidentiality of files and records.
• Ability to learn technical/discipline-specific terminology.
• Ability to perform the essential duties of the position with or without accommodation.

Responsibilities

• Perform secretarial duties: answer phones, route calls, prepare materials, create event flyers, duplicate materials, send faxes/emails, maintain files, greet visitors.
• Perform clerical duties: order supplies, deliver packages, distribute information, schedule service for office equipment, maintain logs.
• Attend department meetings and take minutes.
• Process, maintain, and manipulate data on a PC.
• Serve as liaison during faculty absence.
• Maintain confidentiality of exams and personnel files.
• Assist with communication to students, host teachers and principals.
• Complete travel expense requisitions.
• Order and coordinate course texts for faculty and adjunct classes.
• Assist with program updates, evaluation, and planning.

Skills

Oral communication

Written communication

Interpersonal skills

Grammar

Math basics

Education

High school diploma or equivalent

Job description

Saginaw Valley State University invites applications for a Faculty Secretary in the College of Education (PM). The role provides secretarial and clerical support, serves as liaison to faculty including adjuncts, and helps manage communications, scheduling, travel, and course materials.

Responsibilities include recording meeting minutes, maintaining confidentiality, coordinating events, tracking arrangements, and supporting faculty with data and documents to facilitate teaching and departmental