Faculty Recruitment & Lifecycle Coordinator

The University of Texas Southwestern Medical Center; Dallas, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced Administrative Coordinator to manage faculty appointments, evaluations, promotions, and onboarding across a large department. You will coordinate recruitment, track metrics, and support the chair and committees in a high-volume academic setting.

Requirements include a high school diploma and 5 years of progressively responsible administrative experience in medical or health care environments.

Qualifications

• High School Diploma or equivalent.
• 5 years of progressively responsible administrative experience in medical, scientific, or health care environment.
• An equivalent combination of education and directly related experience may be substituted in lieu of the stated requirements.

Responsibilities

• Coordinate faculty recruitment activities, including posting positions, managing search committee logistics, scheduling candidate interviews, and preparing offer letters.
• Coordinate and manage faculty administrative processes throughout the faculty lifecycle, including Annual Faculty Evaluations, Promotion and Tenure Reviews, Post-Tenure Reviews, and related activities.
• Coordinates Department annual faculty reappointment letter process.
• Track and report faculty-related data (headcount, appointment status, effort reporting) for department and institutional reporting requirements.
• Provide backup and support to the Credentialing Coordinator for faculty onboarding tasks, including new hire paperwork, credentialing/privileging coordination, orientation scheduling, and systems access setup, as needed.
• Train, schedule, and manage performance of direct staff, including conducting evaluations and coordinating daily workflow assignments.
• Assist with faculty committee support, including scheduling, agenda preparation, and minutes for faculty affairs-related committees.
• May gather information to ensure compliance of malpractice/risk management for faculty, fellow and residents.
• Process space survey.
• Provide back-up administrative support to the Department Chair.
• Performs other duties as assigned.

Skills

Spreadsheet software

Word processing

Database software

Written and verbal communication

Administrative coordination

Education

High School Diploma

Tools

Credentialing software

Job description

UT Southwestern Medical Center in Dallas seeks an experienced Administrative Coordinator to manage faculty appointments, evaluations, promotions, and onboarding across a large department. You will coordinate recruitment, track metrics, and support the chair and committees in a high-volume academic setting.

Requirements include a high school diploma and 5 years of progressively responsible administrative experience in medical or health care environments.