Department Faculty Coordinator, Neurology

UTSW; Dallas (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

PPO medical plan – day one for full‑t…

100% coverage for preventive care

Paid Time Off – day one

Retirement through TRS

Paid Parental Leave

Wellness programs

Tuition Reimbursement

PSLF Qualified Employer

Benefits overview

Job summary

UT Southwestern Medical Center in Dallas seeks a Departmental Coordinator to manage faculty academic appointments across a large department, including postings, reappointments, evaluations, promotions, and tenure processes. The role requires frequent inter-campus collaboration and strong organization.

Responsibilities include coordinating search logistics, managing data reports, onboarding tasks, and supporting credentialing.

Qualifications

• Education: High School Diploma or equivalent.
• Experience: 5 years of progressively responsible administrative experience in medical, scientific, or health care environment.
• Equivalent combination of education and experience may be substituted.

Responsibilities

• Coordinate faculty recruitment activities and manage interview logistics.
• Oversee faculty administrative processes: evaluations, promotions, tenure reviews, and reappointments.
• Track headcount, appointment status, and effort reporting for reporting requirements.
• Provide backup support for credentialing and onboarding tasks.
• Train and supervise staff; assist with faculty committee logistics and minutes.
• Ensure compliance and contribute to policy development within the department.

Skills

Strong written & verbal communication

Organize & prioritize work

Data analysis & reporting

Office software proficiency

Education

High School Diploma or equivalent

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under minimal direction to provide Departmental coordination of all aspects of new and existing faculty academic appointments in large and complex departments to include, but not limited to: appointments, reappointments, evaluations, promotion and tenure process, post-tenure process, and other changes of a faculty member’s appointment for a large academic department. Works closely with the Southwestern Medical School (SMS) Office of the Dean. Requires frequent walking between office locations, departmental meetings, and administrative offices across campus.

Expected Start Date after October 1, 2026.

The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 90 full-time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. Through collaborations with the O’Donnell Brain Institute, the department is building state-of-the art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
• High School Diploma or equivalent.
• Experience
• 5 years of progressively responsible administrative experience in medical, scientific, or health care environment.

An equivalent combination of education and directly related experience may be substituted in lieu of the stated requirements.

JOB DUTIES

• Coordinate faculty recruitment activities, including posting positions, managing search committee logistics, scheduling candidate interviews, and preparing offer letters.

• Coordinate and manage faculty administrative processes throughout the faculty lifecycle, including Annual Faculty Evaluations, Promotion and Tenure Reviews, Post-Tenure Reviews, and related activities

• Coordinates Department annual faculty reappointment letter process.

• Track and report faculty-related data (headcount, appointment status, effort reporting) for department and institutional reporting requirements.

Provide backup and support to the Credentialing Coordinator for faculty onboarding tasks, including new hire paperwork, credentialing/privileging coordination, orientation scheduling, and systems access setup, as needed.

• Train, schedule, and manage performance of direct staff, including conducting evaluations and coordinating daily workflow assignments.

• Assist with faculty committee support, including scheduling, agenda preparation, and minutes for faculty affairs–related committees.

• May gather information to ensure compliance of malpractice/risk management for faculty, fellow and residents.

• Process space survey.

• Provide back-up administrative support to the Department Chair.

• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Work may require sitting and standing for long periods of time.

• Work requires ability to organize and prioritize work to meet deadlines.

• Work requires ability to read, write, analyze data and develop plans, procedures, and coordinate persons and other resources to accomplish goals.

• Work requires ability to use common office equipment such as computer, copier, fax, etc.

• Work requires extensive experience with spreadsheet, word processing, and database software.

• Work requires personal and telephone contact with all levels of internal external personnel and organizations.

• Work requires responsibility for maintenance and tracking of accounts assigned to projects or programs.

• Work requires responsibility for reviewing, developing, recommending, and implementing policies and procedures relating to assigned activity, program, or f function.

• Work requires strong written and verbal communication skills.

Physical Demands/Working Conditions

• Handling

• Talking

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.