Faculty Lab Coordinator: Admin Lead & Onboarding

Harvard University; Cambridge (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Retirement plan

Wellbeing resources

Tuition assistance

Job summary

Harvard University in Cambridge, MA, invites applications for a Laboratory Coordinator to support faculty teaching and research. The LC serves as the primary administrative contact, coordinating calendars, travel, purchasing, and grant documentation, with a hands-on role in events and onboarding.

The role emphasizes strong organization, discretion, and the ability to support multiple faculty members simultaneously while delivering reliable office operations in a dynamic academic environment.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to functional partners and shared service centers.
• Provide support for teaching and research portfolios.
• Support events led by faculty.
• Act as team lead for a small group of Faculty Assistants when applicable.
• Provide administrative support to all lab members.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Assist with lab members orientation and onboarding.
• Share general administrative coverage duties as needed.

Skills

Administrative experience

Strong organizational skills

Time management

Professional communication

Discretion

Independent work

Stakeholder coordination

Customer-service orientation

Higher education familiarity

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Canvas

Concur

Job description

Harvard University in Cambridge, MA, invites applications for a Laboratory Coordinator to support faculty teaching and research. The LC serves as the primary administrative contact, coordinating calendars, travel, purchasing, and grant documentation, with a hands-on role in events and onboarding.

The role emphasizes strong organization, discretion, and the ability to support multiple faculty members simultaneously while delivering reliable office operations in a dynamic academic environment.