Faculty & Grants Administrative Assistant

University of California; Arlington (NY); On-site; USD 21,000 - 30,000; Full time

Job summary

Vassar College in Poughkeepsie, NY seeks an Administrative Assistant to provide essential support to the Dean of the Faculty Office. The role includes assisting with faculty records, appointments, posting, and student course evaluations, with shared support for the Grants Office.

This full-time, in-person position involves budget processing, calendar management, reception duties, and coordination of events, requiring strong communication and administrative skills.

Qualifications

• Minimum two years of administrative support experience or equivalent.
• Strong written and verbal communication skills.
• Ability to interact effectively with a diverse community.
• Ability to sit or stand for extended periods.

Responsibilities

• Support the budget operations: process invoices, track expenses, flag misalignments.
• Provide administrative support for meetings, calls, and staffing plans; maintain calendars and filing.
• Greet visitors, answer phones, handle mail, and manage office supplies.
• Coordinate department facilities tasks and vendor communications; schedule events and room reservations.
• Supervise student employees: postings, hiring, training, timesheet approvals.
• Data entry, maintaining electronic faculty personnel files, and running standard reports.

Skills

Strong written and verbalcommunication

Diversity engagement

Time management

Customer service

Tools

Google Suite

Microsoft Office

Job description

Vassar College in Poughkeepsie, NY seeks an Administrative Assistant to provide essential support to the Dean of the Faculty Office. The role includes assisting with faculty records, appointments, posting, and student course evaluations, with shared support for the Grants Office.

This full-time, in-person position involves budget processing, calendar management, reception duties, and coordination of events, requiring strong communication and administrative skills.