Front Desk & Events Admin Specialist

University of California; Arlington (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

Vassar College is seeking an Administrative Assistant for the Center for Career Education (CCE) in Poughkeepsie, NY. This full-time, in-person role reports to the Center for Career Education and serves as the first point of contact for visitors and callers.

Responsibilities include reception, scheduling, email triage, event support, budget assistance, and data entry. Position requires at least two years of admin support experience and strong computer skills with Google Suite and MS Office.

Qualifications

• Strong written and verbal communication skills.
• Ability to interact effectively with a diverse community.
• Discretion and confidentiality in handling information.
• Ability to create a welcoming office environment.
• Proficiency with Google Suite and Microsoft Office; learn other systems.

Responsibilities

• Serve as front-line of reception and switchboard to greet visitors and answer phones.
• Manage calendar, appointments, and routing for students/alumni.
• Monitor office supplies and order with approved vendors; track purchases.

Skills

Written communication

Verbal communication

Interpersonal skills

Discretion & confidentiality

Customer service

Tools

Google Suite

Microsoft Office

CRM systems

Job description

Vassar College is seeking an Administrative Assistant for the Center for Career Education (CCE) in Poughkeepsie, NY. This full-time, in-person role reports to the Center for Career Education and serves as the first point of contact for visitors and callers.

Responsibilities include reception, scheduling, email triage, event support, budget assistance, and data entry. Position requires at least two years of admin support experience and strong computer skills with Google Suite and MS Office.