Faculty Assistant

Harvard Law School; Cambridge (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

Harvard Law School seeks a Faculty Assistant within the Faculty Support Services Department to support approximately 200 faculty members and instructors by coordinating course logistics, calendars, travel arrangements, and general office duties.

As a proactive problem-solver and team member, you will assist with course materials, scheduling, conferencing, travel, financial processing, and basic research to enable teaching and scholarship.

Responsibilities

• Schedule courses, post materials/announcements, and manage student assignments/office hours via Canvas; arrange AV and catering.
• Respond to internal and external requests for information and manage faculty calendars; arrange complex domestic and international travel.
• Use Concur and B2P to process payments, invoices, reimbursements, and corporate card statements.
• Assist with coordinating conferences and lectures, including media, catering, guest outreach, materials, accommodation, and travel.
• Perform general office duties: photocopying, scanning, filing, ordering supplies, catering orders, reserving space.
• Proofread and edit documents including student recommendation letters; conduct ad hoc internet and library research.
• Provide support for hiring student workers.
• Provide financial processing support for programmatic transactions.

Job description

Company DescriptionBy working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Company DescriptionBy working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join Harvard Law School?Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.
Job DescriptionHarvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need in order to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.
Faculty Support Services seeks a Faculty Assistant who can fulfill a dual role as an independent problem-solver and enthusiastic team member.

As a Faculty Assistant you will:

• Support faculty teaching by scheduling courses, and posting course materials, announcements, and student assignments/office hours via Canvas, the course management platform. Arrange course packets and obtain copyright for course materials, and arrange AV, catering, and other set-up needs. May support online learning with remote learning tools such as Zoom and video editing software.
• Respond to internal and external requests for information and manage faculty calendars. Make complex domestic and international travel arrangements and itineraries for faculty and visitors to the Law School.
• Use Concur and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements.
• Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel.
• Perform general office duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.
• Proofread and edit documents, including student recommendation letters; conduct ad hoc internet and library research.
• Provide support for faculty for hiring student workers.
• Provide financial processing support for programmatic transactions.