Faculty Administrative Assistant

Harvard University; Massachusetts; Hybrid; USD 58,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Tuition reimbursement

Generous paid time off

Job summary

Harvard University seeks an Administrative Assistant to support faculty at Harvard Business School. This hybrid role requires strong organizational skills and experience in administrative support. You'll manage complex calendars, support teaching and research materials, and provide liaison services between faculty and students.

The ideal candidate will have a high school diploma and at least 3 years of relevant experience, along with proficiency in Microsoft Office. This role offers a supportive environment aiming for innovation and collaboration.

Qualifications

• 3+ years of experience in an administrative or executive support role required.
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to faculty, acting as a liaison between students and instructors.
• Manage complex calendars; schedule appointments, meetings, and events.
• Prepare documents for articles, teaching, and research materials.

Skills

Microsoft Office proficiency

Attention to detail

Reliability and resourcefulness

Customer service

Education

High School Diploma or GED

Job description

Overview

By working at Harvard University, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Business School?

Harvard Business School, located on a 40‑acre campus in Boston, was founded in 1908 as part of Harvard University. It is among the world’s most trusted sources of management education and thought leadership. For more than a century, the School’s faculty has combined a passion for teaching with rigorous research conducted alongside practitioners at world‑leading organizations to educate leaders who make a difference in the world. Through a dynamic ecosystem of research, learning, and entrepreneurship that includes MBA, Doctoral, Executive Education, and Online programs, as well as numerous initiatives, centers, institutes, and labs, Harvard Business School fosters bold new ideas and collaborative learning networks that shape the future of business.

Why Join Us?

• Impact‑driven role, supporting faculty who are educating leaders who make a difference in the world
• Hybrid, 3 days per week onsite role on our Boston-based campus
• $31.86 – $34.61 per hour (commensurate with experience), 35 hours per week, overtime eligible
• Rich benefit options including medical, dental, vision insurance and tuition reimbursement
• Robust paid time off: 3 weeks of vacation, 12 sick days per year, 3 personal days, plus 12.5 paid holidays
• 5% annual employer contribution to 403b retirement account
• Harvard covers 60% of the cost for MBTA monthly bus, subway, commuter rail, and commuter boat passes

What You Will Do

As the faculty’s administrative assistant, this role provides helpful tactical and administrative support to our faculty in service of Harvard Business School’s mission. Reporting to a Manager of Unit and Faculty Support, the Faculty Administrative Assistant supports faculty with complex administrative duties related to their teaching, research, and other responsibilities. The assistant acts as a seamless extension of the faculty they support and works closely with other assistants across ten academic units, as well as the manager. Faculty Administrative Assistants also assist peers on activities that support teaching, research, finance, and other departments.

• Administratively support multiple faculty, acting as a liaison between students, other instructors, and various HBS and University departments
• Provide support to faculty and other projects on a short‑term and long‑term basis based on business needs and varying team support requirements
• Support faculty when they are teaching and with course platforms; assemble and edit syllabi, support the grading process, prepare materials and presentations for class; coordinate arrangements for class visitors, etc.
• Manage and coordinate complex calendars; schedule appointments, meetings, and events
• Perform basic online research; retrieve books, articles, and other information
• Prepare documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files
• Compose, prepare, and edit professional correspondence that is sometimes confidential
• Build strong relationships with stakeholders, including faculty, staff, and external partners
• Coordinate complex travel arrangements, itineraries, and travel visas
• Prepare, track, and process expense reimbursements in a timely and accurate manner
• Perform office‑management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty’s behalf
• May manage the administrative process for faculty and doctoral recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines
• May organize and plan logistics for seminars series, research conferences, and other unit events
• Build trust and collaboration by being present on‑site and engaging directly with colleagues and various constituents
• Perform other duties as assigned

Basic Qualifications

• High School Diploma or GED required.
• 3+ years of experience in an administrative, clerical, executive support, coordination, or related professional capacity.
• Education beyond high school may count toward experience.
• Hands‑on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is required.
• Candidates will complete a hands‑on skills assessment involving Microsoft Office tasks during the interview process.

Additional Qualifications and Skills

• Attention to detail, confidentiality, and strong customer service.
• Ability to work independently and as a valuable team member with an attitude focused on helping others.
• Reliability and resourcefulness; follows through and strives to surpass expectations.
• Willingness to work in a collaborative environment supporting a variety of faculty, colleagues, and changing assignments based on business needs.
• Adaptability to changing staffing assignments, responsibilities, tasks, and feedback.
• Proficiency in navigating major social media platforms (Facebook, Twitter, Instagram, LinkedIn, TikTok) for basic content creation, audience engagement, and trend analysis.

Compensation and Schedule

• Standard hours: 35 hours per week, overtime eligible.
• Compensation: $31.86 – $34.61 per hour ($58,000 – $63,000 annually), commensurate with experience.
• Visa sponsorship: Not available.
• Pre‑employment screening: Identity.

Benefits

• Generous paid time off including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Well‑being and mental health resources.
• Support for families and caregivers.
• Professional development opportunities including tuition assistance and reimbursement.
• Commuter benefits, discounts and campus perks.

Work Format Details

This is a hybrid position combining remote and onsite work at our Boston, MA campus. Harvard expects all staff to be onsite 3 days per week. Advantages and work location details will be discussed during the interview process. Employees in hybrid positions must work in a Harvard registered state in compliance with the University’s policy on employment outside of Massachusetts.

Salary Grade and Ranges

This position is salary grade level 053.

EEO/Non‑Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law. Harvard’s equal employment opportunity and non‑discrimination policies help all community members participate fully in work and campus life free from harassment and discrimination.

Application Requirements

A cover letter is required to be considered for this opportunity.