Faculty Affairs Program Coordinator (Remote/Onsite)

Wright State University; Dayton, Northern (OH, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Wright State University invites applications for the Program Coordinator, Faculty Affairs in the Boonshoft School of Medicine. The role leads administrative operations for Faculty Affairs, coordinating faculty development, promotions, and related programs in collaboration with department chairs and faculty.

Responsibilities include managing promotion processes, maintaining faculty data, supporting events and orientation, and assisting leadership with reporting, budgets, and process improvements.

Qualifications

• Bachelor’s degree with two years of relevant experience; experience should be in a medical or administrative field or closely related area.
• Strong communication skills, both written and verbal.
• Attention to detail with the ability to take initiative and effectively multi-task
• Ability to handle confidential material and to work with utmost discretion
• Ability to support and discern policies/procedures while maintaining positive relationships with faculty, healthcare partners and colleagues

Responsibilities

• Oversee faculty promotion process, schedule promotion workshops, and serve as resource for the faculty seeking promotion.
• Assist in the planning, organization and execution of faculty appointments, prepare correspondence for appointments/promotions, and formal reviews.
• Maintain accurate and up-to-date records of faculty data from the time of appointment through separation, including certifications, credentials, promotions, and evaluations for annual reporting and accreditation purposes.
• Ensure confidentiality and compliance with data protection regulations.
• Build and maintain working relationships with Departments, Marketing, and IT, including maintaining the content of the Faculty Affairs section of the website.
• Provide planning and logistical support for all academic events such as faculty retreats and annual meetings, faculty development programs, and workshops.
• Support the onboarding process for new faculty by providing them with necessary information, materials, and resources.
• Coordinate orientation sessions to familiarize new faculty members with the institution’s policies, procedures, and culture.
• Serve as the administrative lead for the Faculty Affairs Office, coordinating day-to-day administrative operations and ensuring effective and timely completion of office processes and activities.
• Provide administrative support to Faculty Affairs Leadership, including coordination of projects, initiatives, meetings, and follow-up activities.
• Compile, organize, and maintain faculty affairs data and information to support annual reporting, accreditation activities, strategic planning, and leadership decision-making.
• Assist with assessment of faculty affairs programs and initiatives by collecting and analyzing relevant data, tracking outcomes, and preparing reports for Faculty Affairs leadership.
• Stay informed about institutional policies and procedures related to faculty affairs.
• Help ensure that faculty members are aware of and adhere to these policies.
• Recognize areas for process improvements and work with Faculty Affairs leadership in development and implementation of new processes.
• Participate in process analysis, implementation and maintenance of systems of record and workflows regarding all aspects of faculty appointments.
• Support all initiatives, including the drafting of best practice tools.
• Assist with other faculty affairs projects, reporting requirements, and initiatives as assigned by Faculty Affairs leadership.

Education

Bachelor’s degree with two years of relevant experience

Job description

Wright State University invites applications for the Program Coordinator, Faculty Affairs in the Boonshoft School of Medicine. The role leads administrative operations for Faculty Affairs, coordinating faculty development, promotions, and related programs in collaboration with department chairs and faculty.

Responsibilities include managing promotion processes, maintaining faculty data, supporting events and orientation, and assisting leadership with reporting, budgets, and process improvements.