Faculty Affairs Coordinator - VIDD

Fred Hutch Cancer Center; Seattle (WA); Presencial; USD 70.000 - 90.000; Jornada completa

Descripción de la vacante

Fred Hutchinson Cancer Center in Seattle is seeking a Faculty Affairs Coordinator in the Vaccine and Infectious Disease Division (VIDD). The role supports the Senior Program Manager by advancing faculty lifecycle processes, including appointments, promotions and reviews for academic faculty and scientific staff.

Responsibilities include managing workstreams, interpreting policies, coordinating external faculty searches, organizing seminars, and maintaining VIDD communications.

Responsabilidades

• Manage assigned Faculty Affairs workstreams including appointments, promotions, reviews, renewals, leaves, and departures.
• Interpret established policies and consult with institutional offices to ensure compliance; assist with memos communicating policy changes to senior leadership.
• Lead complex logistics for external faculty recruitments; coordinate search committee schedules and candidate screenings.
• Prepare interview materials, coordinate logistics for campus visits and seminars, and track feedback for timely follow‑up.
• Lead operational coordination for the weekly VIDD Seminar Series with internal and external speakers, coordinating AV, catering, and budget tracking.

Descripción del empleo

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

This position is based in the Vaccine and Infectious Disease Division (VIDD) and reports to the VIDD Faculty Affairs Senior Program Manager.

The Faculty Affairs Coordinator serves as a key operational partner to the Senior Program Manager, exercising strong judgment and independent decision‑making to advance faculty lifecycle processes, including appointments, promotions, and reviews for academic faculty and scientific staff. The role independently manages and coordinates assigned Faculty Affairs workstreams; identifies issues, interprets established policies and procedures, and determines appropriate next steps or escalates complex matters to the Senior Program Manager. The Faculty Affairs Coordinator also leads operational coordination for external faculty searches, assigned Faculty Affairs Office leadership committees and events, and the VIDD Seminar Series.

In addition, as a key member of the VIDD Administrative team, the Faculty Affairs Coordinator leads and makes operational decisions for special projects and division‑wide events and initiatives. The role manages the VIDD Administration shared inbox, triaging and responding to inquiries, determining appropriate follow‑up, and ensuring timely resolution. The Faculty Affairs Coordinator also owns the ongoing maintenance and content updates for VIDD News, ensuring information is accurate, current, and effectively communicated across the division.

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Responsibilities

Under the direction of the Senior Program Manager, independently manage assigned Faculty Affairs workstreams, including appointments, promotions, reviews, renewals, leaves, and departures. Interpret established policies, consult institutional offices to ensure compliance, and assist the Senior Program Manager with drafting memos that communicate policy changes and recommendations to senior leadership. In close partnership with the Senior Program Manager, lead complex logistics for external faculty recruitments. Coordinate search committee schedules and materials; manage interview scheduling with senior faculty leaders; and coordinate candidate screenings, seminars, chalk talks, interviews, and campus visits. Prepare interviewers, confirm logistics and materials, track feedback, and ensure timely follow‑up throughout the search process. Lead operational coordination for the weekly VIDD Seminar Series, supporting more than 30 internal and external speakers annually and providing administrative support to the Seminar Committee. Responsibilities include close coordination with AV, catering, speakers, and faculty sponsors, as well as budget tracking and expense reporting.

Serve as the primary steward and owner of faculty data and records, ensuring the accuracy, integrity, and accessibility of appointment histories, career milestones, promotion timelines, and reporting information used to support institutional planning and decision‑making.

Serve as the primary operational lead for the Seminar and Mentoring Committees, exercising sound judgment and independent decision‑making to manage agendas, meeting materials, logistics, action‑item tracking, and committee communications. Anticipate needs, identify and resolve routine issues, and ensure timely follow‑through on committee priorities. In partnership with and under the strategic direction of the Senior Program Mana