Faculty Affairs Administrator 3

Stanford University School of Medicine; Palo Alto (CA); Remote; USD 90,000 - 130,000; Full time

Job summary

Stanford University School of Medicine is seeking a remote Faculty Affairs Administrator 3 to manage faculty affairs across a school, department, or multiple departments. You will provide expert guidance on all aspects of faculty employment activities, ensuring consistency with university policies.

Join a world-class Pathology team and influence appointment, promotion, onboarding, and compliance processes. You will develop best practices, partner with Provost and General Counsel offices, and

Qualifications

• Elevated level of attention to detail and accuracy.
• Experience in managing complex administrative processes.
• Excellent communication skills.
• Ability to interpret policies and implement best practices for faculty affairs.
• Experience training, supervising and evaluating staff if supervising.

Responsibilities

• Provide operational support to search/review committees and to mentoring and/or annual counseling of faculty and make recommendations for process improvement.
• Ensure quality of faculty employment activities by interpreting university and school policy, and guiding processes for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
• Serve on school or Provost’s Office committees to provide input on faculty affairs issues; establish and manage processes and relevant communications for completion of faculty actions.
• Ensure compliance with school and university policies; manage university faculty conflict of interest requirements; assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.
• Review submitted appointment and promotion materials; advise dean, department chair, or faculty lead; manage the administration of joint appointments.
• Provide reporting and analysis for various faculty activities and programs to support strategic planning.
• Function as liaison for other university departments; draft sections of appointment forms and serve as primary onboarding contact; supervise staff if needed.

Skills

Attention to detail

Project management

Excellent communication skills

Problem solving

Independent judgment

Staff supervision (if supervising)

Collaboration with Stanford colleagues

Safety awareness

Education

Bachelor's degree

Job description

Job Description

Stanford University is one of the world’s most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley’s most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in the Pathology Department.

Job Description

Stanford University is one of the world’s most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley’s most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in the Pathology Department. You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options:

• Events and program for children, sports camps, tuition options
• World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty
• Work/life and family-friendly policies and reimbursement
• Participation in Stanford’s social responsibility and sustainable programs for a better world
• A vibrant university culture that values the uniqueness of each individual

We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world.

About The Department Of Pathology

The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of the human disease. This is done through discovery (research), education, and clinical care.

About The Position

The Department of Pathology at Stanford University is hiring a remote Faculty Affairs Administrator 3 to manage faculty affairs function for a school, department, or multiple departments. Provide expert guidance on all aspects of faculty employment activities.

Responsibilities

Core Duties

• Provide operational support to search/review committees and to mentoring and/or annual counseling of faculty and make recommendations for process improvement.
• Ensure quality of faculty employment activities by Interpreting university and school policy, and guiding process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
• Serve on school or Provost’s Office committees to provide input on faculty affairs issues. Establish and manage processes and relevant communications for completion of faculty actions.
• Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed. Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.
• Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate. Manage the administration of joint appointments.
• Provide reporting and analysis for various faculty activities and programs to support strategic planning.
• Function as liaison for other university departments including, but not limited to, the Provost’s Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
• May perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in onboarding and orienting new faculty to the department, school, and university; and/or supervise staff.

Minimum Education

Bachelor's degree

Minimum Experience

Five years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Elevated level of attention to detail and accuracy.
• Demonstrated experience in managing complex administrative processes.
• Demonstrated experience training, supervising, and evaluating staff if supervising.
• Excellent communication skills.
• Demonstrated problem solving and analytical skills.
• High level of independent judgment and sensitivity.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.