Faculty Affairs Administrator 2

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Tuition options

Professional conferences

Work-life policies

Social responsibility programs

Vibrant university culture

Job summary

Stanford University School of Medicine in Palo Alto seeks a Hybrid Faculty Affairs Administrator 2 to provide analysis and guidance on faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies.

Candidates should have 3+ years of administrative experience, strong attention to detail, and excellent communication skills to coordinate with chairs, faculty, and external partners while maintaining confidentiality

Qualifications

• Bachelor's degree required.
• 3+ years of administrative experience or equivalent.
• Strong attention to detail and accuracy.
• Ability to learn university systems and manage multiple tasks.

Responsibilities

• Provide operational support to search/review committees and propose process improvements.
• Document and interpret policies for appointment/promotion processes.
• Manage review, promotion, and search workflows; prepare agendas and documents.
• Identify problematic information in letters and advise on resolutions; may approve appointments.
• Prepare offer letters for chair or dean where needed; gather information from other offices.
• Onboard and orient new faculty; oversee visa matters and advise on policies; troubleshoot issues.
• Ensure compliance with faculty-related policies as guided by the Office of Faculty Advancement.

Skills

Attention to detail

Deadline discipline

University systems navigation

Microsoft Office

Excellent communication

Confidentiality

Problem solving

Teamwork with Stanford partners

Safety awareness

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description

Stanford University is one of the world’s most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley’s most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in the Pathology Department.

You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options:

• Events and program for children, sports camps, tuition options
• World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty
• Work/life and family-friendly policies and reimbursement
• Participation in Stanford’s social responsibility and sustainable programs for a better world
• A vibrant university culture that values the uniqueness of each individual

We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world.

About The Department Of Pathology

The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of the human disease. This is done through discovery (research), education, and clinical care.

About The Position

The Department of Pathology at Stanford University is hiring a hybrid Faculty Affairs Administrator 2 to provide analysis and guidance within the school or department regarding faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies.

Responsibilities

Core Duties:

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.
• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare, and edit documents and forms for faculty review including recommendations.
• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
• Serve as primary point of contact, as needed, in onboarding and orienting new faculty to the department, school, and university. Oversee all faculty visa matters and advise on application of policy, as needed. Troubleshoot issues as they arise.
• Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.

Minimum Education

Bachelor's degree

Minimum Experience

Three years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Elevated level of attention to detail and accuracy.
• Ability to track, monitor and adhere to deadlines.
• Ability to learn university systems.
• Experience working with databases and Microsoft Office suite.
• Excellent communication skills.
• Demonstrated ability to act with tact and maintain confidentiality.
• Demonstrated problem solving and analytical skills.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.