Faculty Affairs Administrator 2

SLAC; Palo Alto (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Stanford University’s Department of Cardiothoracic Surgery seeks a Faculty Affairs Administrator to oversee appointments, visas, and related processes. The role emphasizes policy adherence, strong business knowledge, multitasking, and meticulous organizational skills within a collaborative environment.

The ideal candidate will communicate effectively across a broad community, work as part of a team, and manage diverse tasks with attention to detail and a proactive work style on campus in Palo

Qualifications

• Adhere to university policies across school and university governance.
• Must demonstrate robust business knowledge and organizational skills.
• Excellent communication abilities for diverse stakeholders.

Responsibilities

• Oversee faculty, post-doctoral, and fellows’ appointments and visa matters.
• Manage visiting observer program logistics and compliance.
• Perform other duties as assigned.

Skills

Multitasking

Attention to detail

Communication skills

Team player

Business knowledge

Job description

The Department of Cardiothoracic Surgery at Stanford University takes pride in the rich tradition of excellence and pioneering firsts that have made it one of the top cardiac and thoracic programs in the nation. Our long and distinguished legacy of research dates back to the late 1950s — our most notable triumphs being the first adult human heart transplant in the United States, the world's first successful adult human combined heart-lung transplant, the first successful use of a ventricular device as a bridge to transplantation, the first thoracic aortic stent graft, and the development of the first integrated platform for minimally invasive heart surgery.

The Department of Cardiothoracic SurgeryisseekingaFacultyAffairsAdministrator2 toprovideanalysisandguidanceregarding faculty and academic staff appointments, reappointments, promotions, and the search process.

The individual in this role is responsible for affirming adherence to both school and university policies. They must display robust business knowledge, master multitasking, exhibit remarkable organization and attention to detail, and be a self-starter. They should be a team player and possess outstanding communication abilities facilitating high-quality interactions across a varied community.

Key Responsibilities Include:

• Oversee all faculty, post-doctoral, and fellows’ appointments, and visa matters, as needed.
• Responsible for all aspects of visiting observer program
• Other duties as assigned.

Physical Requirements:

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu