Faculty Administrator

Colibri Group; United States; Remote; USD 52,000 - 72,000; Full time

Job summary

Colibri Group is seeking a Faculty Administrator to support Becker’s Faculty & Instruction team in day-to-day administrative operations. You will handle invoicing, onboarding, contracts, and scheduling, collaborating with Curriculum, Product, Marketing, and Sales to ensure smooth faculty engagements.

The role requires a Bachelor’s degree or equivalent experience, excellent communication, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Strong written and verbal communication skills.
• Experience delivering high-quality customer service.
• Ability to manage a high-volume workload with attention to detail.

Responsibilities

• Oversee Faculty invoicing, processing, and approvals in a timely manner.
• Administer onboarding, offboarding, contracts, and SOWs for Becker Faculty.
• Maintain course content and schedules in SharePoint and systems.
• Grant system access and assist with licensing for multiple software tools.
• Support reporting and process improvements with the Senior Faculty Coordinator.

Skills

Invoicing

Onboarding

SOWs

SharePoint

Microsoft Office

Communication

Detail orientation

Coordination

Education

Bachelor’s degree

Tools

FDM

LMS

Qualtrics

Salesforce

Job description

At Colibri Group, culture is a critical part of our collective success, and we live our values everyday: Love, Joy, Boldness, Teamwork, and Curiosity. These values guide our interactions with each other, our customers, and our community.

Becker Professional Education, proudly part of the Colibri Group family, is a leader in CPA Exam Review, CMA Exam Review, and CPE (Continuing Professional Education). Our programs are led by expert instructors and feature high-quality content delivered through flexible learning formats, including on-demand resources and webcasts. To learn more about our offerings and our commitment to excellence, visit us at www.becker.com.

Becker is trusted by accountants around the globe for industry-leading tools and unwavering support that drive success. Our focus is on delivering results—results that stem from a deep commitment to our students' success. We create personalized learning experiences, leverage cutting-edge technologies, and tirelessly advocate for the accounting profession. These efforts have made Becker the choice of over 1 million CPA candidates worldwide.

Position Overview

The Faculty Administrator supports the day-to-day administrative operations of Becker’s Faculty & Instruction team. Reporting to the Senior Faculty Coordinator, this role owns the transactional processes that keep faculty engagements running smoothly— invoicing, onboarding, contracts, scheduling, system access, and course-content administration—and collaborates with internal teams such as Curriculum, Product, Marketing, and Sales.

What You'll Do

• Manage the Faculty invoicing process (processing and approving invoices, responding to Accounts Payable inquiries, processing faculty travel expense reimbursements, and reminding managers to approve invoices)
• Approve invoices in the Faculty management system (FDM)
• Manage onboarding and offboarding for Becker Faculty
• Issue contracts and statements of work (SOWs) for Becker Faculty & Curriculum SMEs
• Maintain course content (slide decks, student handouts, recordings, live webcasts, on-site engagements, and rebroadcasts) in SharePoint and FDM
• Schedule input for CPE courses and Exam Review LiveOnline classes
• Assist with licensing and maintain faculty bios, state forms, and current faculty contact information
• Grant Faculty access to appropriate software (FDM, LMS, Qualtrics, Salesforce, etc.) and troubleshoot access issues
• Willingness to learn and work within new software applications and systems
• Openness to adopting AI tools and applying them to improve day-to-day work
• Process software license requests and renewals
• Maintain accurate records and support the Senior Faculty Coordinator with reporting and process improvements
• Additional duties as assigned

What You'll Need to Succeed

• Bachelor’s degree or equivalent experience
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications
• Demonstrated experience providing excellent and timely customer service
• Demonstrated experience coordinating a high-volume workload
• Strong attention to detail and organizational skills

Colibri Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.