Factoring Operations Specialist

AppleOne Employment Services; West Henrietta (NY); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in West Henrietta, NY is seeking a detail-oriented Factoring Operations Specialist for a 6+ month contract. The role supports back‑office financial operations, including funding activity, cash applications, and financial reporting in a structured, deadline-driven environment.

The ideal candidate has 3–5 years in accounting/finance, strong Excel skills, and experience with data files, reconciliations, and ACH/wire processing.

Qualifications

• Associate degree in accounting, finance, business, or equivalent experience.
• 3–5 years of relevant experience in accounting, finance, accounts receivable, payroll, banking, or financial operations.
• Strong Excel skills and ability to work with large datasets.
• Experience with data entry, validation, reconciliations, financial reporting, and cash posting.
• Ability to process ACH and wire transactions accurately and on time.

Responsibilities

• Prepare and reconcile weekly funding reports, including AR activity and reserve analysis.
• Build, validate, and maintain Excel/CSV files for data imports and reporting.
• Process invoices, ACH, wires, cash postings, and AR activity across systems.
• Generate AR aging reports and reconcile payroll, invoicing, and accounting records.
• Research and resolve processing exceptions with internal teams.
• Maintain audit-ready records and meet deadlines weekly and monthly.

Skills

Excel

Data analysis

Attention to detail

Time management

Communication

Education

Associate degree

Tools

CSV files

Job description

Job Summary

A growing business services organization in West Henrietta, NY is seeking a detail-oriented Factoring Operations Specialist for a 6+ month contract opportunity. This onsite role is ideal for an accounting, finance, payroll, or accounts receivable professional who enjoys working with data, reconciliations, funding activity, cash applications, and financial reporting. The Factoring Operations Specialist will support critical back‑office financial operations that keep transactions accurate, deadlines on track, and internal teams well supported. This opportunity offers steady weekday hours, exposure to financial operations processes, and the chance to work with a collaborative team focused on accuracy, service, and continuous improvement. Candidates who thrive in a structured, fast‑paced environment with supportive leadership and strong teamwork will find this role a great fit.

Key Responsibilities

• Prepare and reconcile weekly funding reports, including purchased invoices, accounts receivable activity, and reserve analysis.
• Build, validate, and maintain Excel and CSV files for data imports, reporting, and transaction processing.
• Process purchased invoices, ACH transactions, wire transactions, cash applications, and related financial data across multiple systems.
• Generate accounts receivable aging reports and reconcile payroll, invoicing, and accounting records.
• Research and resolve processing exceptions, discrepancies, and data issues in partnership with internal teams.
• Maintain accurate, audit‑ready records while meeting daily, weekly, and monthly operational deadlines.

Compensation and Benefits

• Pay Rate: $20.00 to $22.00 per hour.
• Job Type: Contract/Temporary.
• Duration: 6+ month contract.
• Schedule: Monday through Friday, 8:30 AM to 5:00 PM EST.
• Work Location: Onsite in West Henrietta, NY 14586.

Required Qualifications and Skills

• Prepare funding reports, invoice activity reports, reserve analysis, and reconciliation documentation.
• Process financial transactions including purchased invoices, ACH, wires, cash posting, and accounts receivable activity.
• Maintain Excel and CSV data files for imports, validation, reporting, and exception resolution.
• Support financial operations deadlines, compliance requirements, audit readiness, and process accuracy.
• Associate degree in Accounting, Finance, Business, or equivalent experience.
• 3 to 5 years of relevant experience in accounting, finance, accounts receivable, payroll, banking, cash applications, or financial operations.
• Strong Microsoft Excel skills with experience working with large datasets.
• Experience with data entry, data validation, reconciliations, accounts receivable, and financial reporting.
• Understanding of payroll, accounts payable, accounts receivable, cash posting, or related financial operations.
• Ability to process ACH and wire transactions accurately and within banking deadlines.
• Excellent attention to detail, organization, and time management skills.
• Strong problem‑solving skills with the ability to research and resolve discrepancies.
• Ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.
• Strong communication, customer service, and teamwork skills.

Preferred Qualifications

• Experience in factoring, payroll processing, banking, or financial operations.
• Experience with reconciliation workflows, exception processing, and financial reporting.
• Familiarity with audit, compliance, and regulatory requirements.
• Experience supporting process improvement or operational efficiency initiatives.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.