Facility Operations & Programs Coordinator

Penske; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

Penske Truck Leasing is seeking an Administrative Support professional to aid the Corporate and Enterprise Facility Services department in Phoenix. You will help manage maintenance requests, process invoices, and support capital projects while coordinating with vendors and locations across the US and Canada.

The role emphasizes data reporting, scheduling, bid evaluations, and onboarding locations into corporate programs to improve asset uptime and performance.

Qualifications

• Bachelor's degree preferred; if no degree, equivalent work experience.
• Smartsheet certification or equivalent workorder platform experience preferred.
• 1 year of trades knowledge or equivalent experience is a strong plus.
• Knowledge of facility elements (lighting, HVAC, janitorial, roofing, etc.) is preferred.
• Proficient in RFQ/RFP processes, vendor management and contract management.
• Strong Microsoft Word, Excel, and Windows processing skills.

Responsibilities

• Provide primary support to the Enterprise Facilities Service Department via Centralized Facility Maintenance Request System.
• Triage service requests and prioritize by urgency; gather and evaluate proposals.
• Schedule and coordinate service activities for all locations; maintain PM schedules.
• Process invoices for payment using Chrome River and Tririga.
• Produce weekly and quarterly facility maintenance reports; present updates.
• Support Capital Planning projects (lighting, LEED) as needed.
• Interact with external vendors' accounts receivable to resolve payments.

Skills

Vendor Management

RFQ/RFP management

Facility maintenance knowledge

Data analysis

Microsoft Excel

Education

Bachelor's Degree in Business/Accounting/Engineering/Construction

Tools

Smartsheet

Ticketing/work order system

Job description

Penske Truck Leasing is seeking an Administrative Support professional to aid the Corporate and Enterprise Facility Services department in Phoenix. You will help manage maintenance requests, process invoices, and support capital projects while coordinating with vendors and locations across the US and Canada.

The role emphasizes data reporting, scheduling, bid evaluations, and onboarding locations into corporate programs to improve asset uptime and performance.