Facility Services & Capital Projects Coordinator

Penske; Reading, Northern (Berks County, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Penske Truck Leasing/Transportation Solutions, headquartered in Reading, PA, seeks an Administrative Support professional to help manage Enterprise Facilities Services across US and Canada. The role focuses on service requests, PM scheduling, vendor coordination, and capital project support.

You will process invoices, evaluate vendors, and generate weekly/quarterly reports to enhance facility uptime and performance. Occasional travel and security screening are required.

Qualifications

• Bachelor's degree in Business, Accounting, Engineering, Construction or Maintenance (or equivalent experience).
• Smartsheet certification or experience with workorder/ticketing platforms.
• At least 1 year of trades knowledge or related experience.
• Knowledge of facility elements (lighting, HVAC, janitorial, roofing, etc.).
• Strong vendor, contract and RFQ/RFP management skills.
• Proficiency in MS Word, Excel, and Windows applications.
• Ability to travel and pass background check and drug screening.

Responsibilities

• Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System.
• Triage service requests and prioritize by urgency.
• Evaluate and assign national and non-national vendors.
• Gather, evaluate and award proposals for services.
• Schedule and coordinate service activities for all locations.
• Maintain preventative maintenance (PM) schedules for all locations.
• Process incoming invoices for payment in Chrome River and Tririga.
• Produce weekly and quarterly reporting for Facility Maintenance; include work orders and vendor issues.
• Support Capital Planning projects with supervisor (lighting, LEED, etc).
• Interact with external vendor accounts receivable to ensure communication and resolution of payments.
• Onboard locations to corporate processes to maintain asset uptime and performance.

Skills

Work order systems

Vendor management

RFQ/RFP management

Trades knowledge

Analytical problem solving

Education

Bachelor's degree in Business/Accounting/Engineering/Construction/Maintenance

Tools

Smartsheet

MS Excel

Windows applications

Job description

Penske Truck Leasing/Transportation Solutions, headquartered in Reading, PA, seeks an Administrative Support professional to help manage Enterprise Facilities Services across US and Canada. The role focuses on service requests, PM scheduling, vendor coordination, and capital project support.

You will process invoices, evaluate vendors, and generate weekly/quarterly reports to enhance facility uptime and performance. Occasional travel and security screening are required.