Facility Manager

EMCOR Facilities Services; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Job summary

EMCOR Facilities Services is seeking a capable facilities manager to oversee operations for a designated region. You will collaborate with maintenance staff to ensure safe, efficient duties are performed and drive reliability and safety across facilities.

Manage emergency calls, audits, and improvements, while building strong relationships with customers and external partners. The role emphasizes coordinating with vendors, maintaining asset inventories, and supporting strategic site planning to

Qualifications

• High School Diploma or equivalent required.
• 2–3 years of facilities management experience preferred.
• Valid driver’s license; professional certifications (FMP or CFM) preferred.
• Ability to read and interpret safety policies, procedures, and maintenance specs; write routine reports.
• Proficiency with MS Word, MS Excel, Outlook, CMMS, Smartsheet, OneDrive, SharePoint, and Power BI.

Responsibilities

• Oversee work orders and emergency response, ensuring timely resolution and communication between vendors, EMCOR, and stakeholders.
• Manage vendor relationships, oversee quotes, and ensure fiscal responsibility in budgets and repair decisions.
• Build trusted relationships with customers and stakeholders and handle escalations effectively.
• Conduct portfolio asset management and site assessments; manage preventive maintenance and asset inventory.
• Organize operations and planning, maintaining clear processes for emails, approvals, and quotes.

Skills

Facilities management

Vendor management

Emergency response

Asset management

Preventive maintenance

Education

High School Diploma

Tools

MS Word

MS Excel

Outlook

CMMS

Smartsheet

OneDrive

SharePoint

Power BI

Job description

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Assumes the overall responsibility for the management and daily operations of all properties within the designated region. Responsible for working with maintenance personnel to ensure duties are completed safely, effectively and within standard. Develop strategies to improve overall reliability and safety of facility, personnel and processes. Manage and respond to emergency calls and oversee time-critical repairs. Plan and oversee execution of audits, routine maintenance and improvement projects for facility and equipment. Build and maintain quality relationships with key customer stakeholders, internal team members, and external partner service providers.

Essential Duties & Responsibilities

• Manage Work Orders & Emergency Response: Oversee WO statuses and backlogs, respond to emergencies within 4 hours (including 24/7 on-call availability), and provide active communication between vendors, EMCOR, and LCG
• Direct Vendor & Financial Management: Oversee vendor relationships and scope, hold vendors financially accountable for quotes, and exercise fiscal responsibility in budget management and repair versus replace decisions
• Cultivate Customer & Stakeholder Relations: Build a Relationship of Trust (BRT) with stakeholders through regular contact, process transparency, and taking full ownership of escalations without passing the buck
• Conduct Portfolio Asset Management & Site Assessments: Execute thorough site assessments to gather high-quality data and photos, manage the preventive maintenance (PM) program, and maintain accurate asset inventory for capital planning
• Maintain Operational Organization & Strategic Planning: Utilize strict organizational systems for managing emails, approvals, and quotes, while viewing building operations holistically to align with organizational goals

Qualifications

• High School Diploma or equivalent combination of education and experience
• Minimum 2-3 years of experience in facilities management
• Valid Driver’s License. FMP or CFM Preferred
• Ability to read and comprehend instructions, including, but not limited to, safety policies, procedure manuals, and maintenance specifications. Ability to write routine reports and correspondence. Ability to effectively present information in individual and small group situations
• Requires proficiency with MS Word, MS Excel, Outlook, CMMS, Smartsheet, OneDrive, SharePoint, and Power BI

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiantive Action Policy.

Geographic Disclosure

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