Facility Assistant-Senior Center

STILLAGUAMISH SENIOR CENTER; Arlington (WA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Job summary

Stilly Valley Center in Arlington, WA seeks a diligent Facilities Assistant to support daily operations, inventory, and event setup. You will assist with building inspections, basic repairs, and coordinating room setups for classes and rentals, including weekends as needed.

The role covers maintenance, administrative tasks, and vendor coordination, reporting to the Executive Director. Proactive, detail‑oriented candidates with strong time management will thrive in a fast‑paced environment

Qualifications

• High school diploma or GED required; associate's degree preferred.
• 2–3 years maintenance, property, and event setup/takedown experience required.
• Knowledge of basic health and safety requirements per WA L&I; basic cleaning safety knowledge preferred.
• Experience building and tracking preventive maintenance programs.

Responsibilities

• Perform routine inspections to identify safety hazards and equipment issues.
• Complete minor repairs and basic preventive maintenance tasks.
• Arrange rooms, tables, and equipment for meetings, events, and programs daily.
• Coordinate room setup and takedown with rental lead after events.
• Janitorial duties and groundskeeping for entryways and parking areas.
• Assist Executive Director in evaluation, contracting, and management of trades contractors as needed.

Skills

Maintenance experience

Event setup/takedown

Inventory management

Safety procedures

Time management

Communication

Education

High school diploma or GED

Associate's degree preferred

Tools

Office 365 (Outlook, Excel, Word)

Basic maintenance tools

Job description

Benefits

• Health insurance
• Dental insurance
• Paid time off

FACILITIES ASSISTANT - SENIOR CENTER - Stilly Valley Center | Arlington, WA | Full-time, in person

ABOUT THE ROLE

Stilly Valley Center in Arlington, WA is looking for a dedicated and capable Facilities Assistant to help keep our senior center running safely, smoothly, and welcomingly. This is a meaningful opportunity to make a real difference in the lives of older adults in our community every single day. Our ideal candidate has a strong work ethic, experience with facilities maintenance and event coordination, and excellent time management skills. You will assist with daily operations, ensure inventory availability, help maintain all equipment, and report to the Executive Director.

POSITION SUMMARY

The Facilities Assistant ensures the daily operations of a building or site run safely and efficiently. Responsibilities span hands‑on maintenance, member service, and administrative tasks, including assisting the event planner with building walkthroughs, space setups, vendor coordination, and general upkeep. The Facilities Assistant is responsible for general maintenance and repairs of the facilities; arranging room setup for classes, programs, groups, and event rentals on a daily basis, including some weekends; janitorial assistance; and the overall good repair and safety of the facilities. This position may also assist the Executive Director in the evaluation, contracting, and management of trades contractors for more advanced maintenance and repair initiatives.

The role is broadly categorized into three main areas of responsibility.

1. OPERATIONS AND MAINTENANCE
   • Routine inspections: Conduct building walkthroughs to check for safety hazards, lighting issues, and equipment failures, and report maintenance needs promptly.
   • Repairs and handyman tasks: Complete minor repairs (e.g., painting, tightening hardware) and perform basic preventative maintenance.
   • Space and event setup: Arrange rooms, tables, and equipment for meetings, events, programs, groups, and physical activities on a daily basis, including setup and breakdown for special activities.
   • Meet with the rental lead to review room setup and coordinate setup and takedown after each event.
   • Janitorial: Maintain the cleanliness and organization of common areas, restrooms, and activity spaces.
   • Groundskeeping: Assist with the upkeep of entryways, exterior areas, and parking lots.
   • Secure buildings at the end of the day.
   • Complete work orders from various departments.
2. ADMINISTRATION AND INVENTORY
   • Inventory management: Track stock levels of cleaning supplies, tools, and office goods; assist with restocking; and submit reorder requests.
   • Asset and space management: Manage room bookings, coordinate deliveries, and maintain records of work orders.
   • Basic use of Outlook, Excel, and Word in Office 365. Use of phone apps for climate controls.
3. CUSTOMER SERVICE AND SPACE/EVENT SETUP
   • Greet and assist seniors, guests, and visitors in a friendly and respectful manner.
   • Assist staff and volunteers in supporting senior center operations.
   • Support a safe, accessible, and comfortable environment for all center participants.
   • Access and security: Monitor facility entrances, enforce building policies, and secure the premises.
   • Emergency response: Act as a first responder for incidents and assist in the execution of the building's emergency action plan.

Other duties as assigned.

RELATIONSHIPS

1. Supervised by the Executive Director.
2. Work directly with service maintenance vendors as needed.
3. Demonstrate friendly, courteous, and effective communication skills with staff, participants, volunteers, and guests.
4. Communicate regularly with the Board Facilities Chair on specific facility needs.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities of paid staff; however, supervision of volunteers may apply at times, overseeing the Food Room.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

1. High school diploma or GED (associate's degree is preferred).
2. Two to three years of maintenance, property, and event setup/takedown experience required. Previous custodial experience is a plus.
3. Knowledge of basic health and safety requirements as outlined by WA State Labor and Industries (L&I). Basic knowledge of cleaning procedures and safety standards preferred.
4. Experience building, implementing, and tracking a comprehensive preventive maintenance program, which includes documenting issues and time tracking as required by Center leadership.

Other Skills and Abilities

1. Ability to relate to people of diverse backgrounds and lifestyles (e.g., low income, older adults, and people with disabilities).
2. Compassionate, patient, and respectful when working with senior populations.
3. Ability to be resourceful, willing to pitch in wherever needed, and demonstrate a can‑do attitude.
4. Ability to be cost conscious and demonstrate a focus on controlling costs.
5. Must be an active listener who can think quickly and critically under pressure.
6. Ability to thrive calmly under pressure, perform consistently, and work with a sense of urgency and calmness. A professional and kind demeanor. Non‑reactive and able to be flexible as needed.
7. Must be a self‑starter, able to recognize a need before a task is assigned.
8. Strong attention to detail and a reliable work ethic.
9. Ability to work independently and creatively, as well as part of a team.
10. Must be comfortable working in multiple locations, across multiple properties, on any given day.
11. Ability to respond to multiple demands in a courteous and effective manner.
12. Valid Washington State driver's license.
13. Ability to work flexible hours, including weekends as needed.
14. Willingness to obtain CPR/First Aid certification.

LANGUAGE SKILLS

Ability to read documents, write reports and correspondence, speak effectively with persons who may be hard of hearing, and demonstrate effective oral and written communication skills.

MATHEMATICAL SKILLS

Ability to perform basic math functions including addition, subtraction, multiplication, and division.

REASONING ABILITY

Ability to problem solve and prioritize.

PHYSICAL DEMANDS

This is a physically demanding position. You must be able to stand, walk, bend, and lift items throughout a standard shift, including standing for extended periods.

WORK ENVIRONMENT

The job is performed in a temperature regulated environment with a moderate noise level. Some work outside in varying climatic conditions may be required.

BACKGROUND CHECK

All employees are subject to a WA State Patrol Criminal History Background Check and must complete a Criminal History Self-Disclosure Form.

BENEFITS

• Health insurance
• Dental insurance
• Paid time off

ABOUT US

Stilly Valley Center has been a cornerstone of the Arlington, WA community, providing programs, services, and a warm gathering place for older adults in the region. Our members love us for the welcoming atmosphere and enriching activities we provide, and our staff are proud to be part of a team that truly cares. Come join a mission‑driven organization where your work has heart and purpose.