Administration - Receptionist - Part Time

Cascadiasl; Virginia (MN); On-site; USD 19,000 - 29,000; Full time

Benefits offered by this job

Competitive compensation

Night shift differential

Bonuses

Paid time off

Job summary

The Receptionist contributes to our joyful and vibrant community by receiving and directing visitors, employment applicants, sales persons, employees, residents and family members to appropriate locations and parties.

Welcomes visitors, handles inquiries, maintains directories, and operates the company phone system. The role includes light clerical work, maintaining a clean lobby, and assisting with security and communication across teams.

Qualifications

• Requires basic computer skills and aptitude to learn company applications.
• Strong organizational and verbal/written communication skills.
• Ability to relate positively with residents, families, volunteers and staff.
• Interest in working with long-term care residents and the elderly.

Responsibilities

• Welcomes visitors in person or on the telephone, directing to appropriate locations.
• Provides information to inquiries supporting marketing and sales.
• Maintains employee and department directories.
• Operates phone system to connect calls to proper party.
• Maintains reception area and telecommunication systems.
• Performs clerical tasks such as data entry and mail distribution.
• Maintains continuity among work teams by documenting actions and needs.
• Supports security procedures and a clean environment.
• May conduct preliminary screening of employment applicants.

Skills

Basic computer knowledge

Organizational skills

Verbal and written communication

Interpersonal skills with residents/fm

Ability to work with elderly

Education

High school diploma or equivalent

Job description

POSITION SUMMARY

The Receptionist contributes to our joyful and vibrant community by receiving and directing visitors, employment applicants, sales persons, employees, residents and family members to appropriate locations and parties.

ESSENTIAL JOB FUNCTIONS

• Welcomes visitors in person or on the telephone. Interacts with visitors, residents and staff in a joyful manner that contributes to our vibrant community.
• Provides information to inquiries in support of the marketing and sales effort.
• Maintains employee and department directories.
• Operates company phone system to receive and connect incoming telephone calls to proper party.
• Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
• Maintains safe and clean reception area.
• Performs related clerical work such as data entry, filling, sorting and distributing mail.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Checks bathrooms (cleanliness, toilet paper, paper towels, no spills) every 2 hours.
• Vacuums lobby & theatre daily and maintains cleanliness (dust, pick up clutter, spot clean floor).
• Enforces appropriate security procedures.
• Maintains hallway (clean & free from clutter) every 2 hours.
• Checks fax machine & distributes faxes.
• May conduct preliminary screening of employment applicants.
• Attends and participates in required meetings and trainings. Stays Current on all system assigned tasks and duties.
• Performs other duties as assigned.

EXPERIENCE, QUALIFICATIONS & SKILLS

• A high school diploma or equivalent.
• Demonstrates basic computer knowledge and ability with an aptitude to learn company applications.
• Good organizational and verbal/written communication skills. Ability to relate positively, effectively and appropriately with residents, families, community members, volunteers and other community staff.
• Possesses special interest in, and a positive attitude about, working with long-term care residents and the elderly.
• Ability to read, write, speak and understand English.
• Demonstrates basic computer knowledge and ability and an aptitude to learn company applications.
• Pass a criminal background and fingerprint check.
• Maintains current food handlers card.
• Ability to work a flexible schedule, including weekends, holidays and overtime, to meet the requirements of the position.
• Ability to creatively problem-solve in resident care
• Maintains clean, neat, comfortable, safe environment for residents, staff, and visitors.
• Meets all mandatory health requirements by State regulations.
• Ability to work independently (with minimum supervision)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hand to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and or move up to 20 pounds.

WHAT WE OFFER

• Competitive Compensation Program - Actual pay rate will be calculated based on relevant years of experience and education/certification requirements.
• Shift differential for night shift employees
• Bonus
• Shift coverage bonus offered as needed
• Extra Benefits
  • Sick time accrues at 0.025 hours for every hour worked, available for use after 90-days
  • Paid time off accrual eligibility at 12 months starting at 0.0326 hours PTO accrued for every hour worked
  • Floating Holiday: 0.04 hours accrued for every hour worked, up to 56 hours annually to be taken on the days most important to you, eligible upon hire
  • Time worked on the following holidays is paid at 1.5 times your normal hourly pay: New Year's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day and Christmas
  • Up to 3 days Bereavement Leave
  • Traditional and Roth 401(k) after 12 months and 1000 hours worked, semi-annual enrollment, with annual employer discretionary contribution
  • Employee Assistance Program
  • Cascadia Assistance Fund to provide financial help with hardships or continuing education