Contract Administrator

Hunt Companies, Inc; Atlanta (GA); On-site; USD 60,000 - 75,000; Full time

Job summary

CGL Facility Management, LLC is seeking a Contract Administrator to manage contract compliance and financial transactions at the operating account level. Responsibilities include coordinating workflows, invoicing, and CMMS inputs while supporting field teams and senior management.

The role requires a Bachelor’s degree in business management or accounting and 4–6 years of related experience, with CMMS familiarity and strong analytical skills.

Qualifications

• Bachelor’s degree in business management or accounting or related field.
• 4–6 years administrative operations support or accounting experience.
• Experience with CMMS preferred (Maintenance Connection or similar).
• Must be detail oriented and able to meet deadlines.
• Strong analytical and data interpretation abilities.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Coordinate workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing.
• Compile and analyze reimbursable work activity for each account and ensure proper documentation.
• Review and prepare invoices with supporting documentation for client submission.
• Support accounting with reconciliation of journal entries.
• Coach field staff and promote a customer-focused culture by example.
• Train field personnel on business procedures and CMMS inputs for each contract.
• Advise senior management on operational issues and CMMS system improvements.
• Review work order reports and metrics for quality control.

Skills

Administrative support

Accounting

Excel/MS Office

Detail oriented

Communication skills

CMMS experience

Education

Bachelor’s degree in business management or accounting

Tools

Maintenance Connection

Job description

Must be able to pass pre-employment drug test and criminal back ground check

Position Summary

The Contract Administrator at CGL Facility Management, LLC, readies and maintains operations and financial business transactions at the operating account level that includes work that is analytical, evaluative, and advisory in nature and that requires an understanding of operational workflow procedures, contract compliance, computerized maintenance management systems (CMMS) and basic accounting theory and practice. Additional responsibilities of the Contract Administrator include identifying and resolving issues that arise to facilitate contract compliance and the performance of other value added activities to support client needs and expectations.

What You Will Do

• Coordinates all workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing.
• Compiles and analyzes all reimbursable work activity for each assigned account to ensure compliance and proper documentation.
• Reviews and prepares invoices with supporting documentation and submits to client.
• Supports the accounting department in reconciliation of journal entries.
• Assist in promoting a customer-focused culture by example and by coaching field staff.
• Trains field personnel on the business administration procedures and CMMS inputs required for each assigned contract.
• Considers the need for new or changed controls and makes recommendations as needed.
• Advises senior management of operational issues as appropriate.
• Recommends improvements, adaptations, or revisions in the workflow process and CMMS system and procedures.
• Reviews work order reports and metrics for quality control.
• Complete all required compliance, safety and developmental training as assigned.

Qualifications

• Bachelor's Degree in business management or accounting, or related field Required
• 4-6 years administrative operations support or accounting experience Required and
• Experience with Maintenance Connection or another CMMS Preferred
• Must be detail oriented and able to work within specified deadlines.
• Ability to identify problems, collect and analyze data and draw logical conclusions.
• Ability to prioritize, multi-task and meet deadlines.
• Analytical and detail-oriented with strong organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Strong computer skills including, proficient in use of Excel and MS Office.
• Ability to pay close attention to detail, work independently.
• Ability to maintain confidentiality.
• Must be able to pass pre-employment drug test and criminal background check.
• Requires a detail oriented, independent thinker who can be a part of a team and demonstrates strong attention to detail, and knowledge of maintenance operations procedures.
• Must demonstrate excellent written and verbal communication skills and interpersonal skills, particularly the ability to communicate effectively with all levels of management and industry professionals.

Compensation

We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors - we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.

Benefits

A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!

You must be able to pass a drug, background screen and physical abilities test/motor vehicle record check (if one is required per the position).

EEO/ADA

The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.