Facilities & Workplace Operations Lead

StartX; Redwood City (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Dexterity is seeking an experienced Facilities Manager to lead facilities operations and workplace management at our Redwood City headquarters. This role reports to Jag Setlur and focuses on budgets, vendor management, safety, and ensuring a safe, productive environment for engineering, robotics, and business teams.

You will independently evaluate facility needs, prioritize work, coordinate with internal stakeholders, and own facility improvements.

Qualifications

• 5+ years of progressive experience in facilities management, corporate workplace operations, or commercial building operations.
• Experience independently managing facility operations, vendors, budgets, and improvement projects.
• Strong understanding of commercial building systems, preventive maintenance programs, and facility management practices.
• Demonstrated ability to evaluate operational needs, exercise independent judgment, and recommend practical business solutions.
• Experience managing vendor contracts, service agreements, and facility-related expenditures.
• Working knowledge of workplace safety, emergency preparedness, and applicable building and facility regulations.
• Strong project management, organizational, and problem-solving skills.
• Ability to work independently, establish priorities, and manage competing business needs.
• Excellent communication skills and experience partnering with cross-functional teams and senior leadership.
• Proficiency with Google Workspace, Microsoft Office, and facilities management or work-order systems.
• Ability to work on-site in Redwood City.

Responsibilities

• Develop and oversee facility operations, maintenance programs, and workplace services for the Redwood City location.
• Establish facility operating priorities, preventive maintenance schedules, and service standards.
• Evaluate facility needs and recommend improvements to building infrastructure, workspace utilization, and operational efficiency.
• Plan and coordinate facility improvement projects, workspace modifications, and equipment installations in partnership with internal stakeholders.
• Serve as the primary point of contact for property management, facility service providers, and building-related matters.
• Evaluate facility risks, service interruptions, and operational issues, determining appropriate corrective actions and escalation when necessary.
• Manage external vendors and contractors responsible for building maintenance, janitorial services, security systems, waste management, and other facility services.
• Evaluate vendor proposals, negotiate service terms within delegated authority, and make recommendations on vendor selection and contract renewals.
• Establish vendor performance expectations and monitor service quality, responsiveness, and cost-effectiveness.
• Review facility service agreements, invoices, and recurring expenses to ensure alignment with approved budgets and business needs.
• Identify opportunities to consolidate services, improve vendor performance, and reduce operating costs.
• Develop and manage the annual facilities operating budget in partnership with Finance and leadership.
• Monitor facilities expenditures, forecast upcoming costs, and recommend spending priorities.
• Evaluate the financial and operational impact of facility projects, service agreements, and capital improvement proposals.
• Maintain appropriate documentation, service records, and facility-related contracts.
• Provide leadership with updates on facility performance, operational risks, expenses, and recommended improvements.
• Partner with HR, Engineering, Operations, and designated safety personnel to support workplace safety and facility-related compliance requirements.
• Oversee coordination of building inspections, fire and life safety services, emergency preparedness activities, and facility-related corrective actions.
• Evaluate facility-related safety concerns and coordinate appropriate solutions with qualified service providers and internal stakeholders.
• Oversee the administration of physical building access and security service providers in coordination with IT and other designated teams.
• Maintain facility-related inspection records, permits, and documentation as applicable.
• Partner with HR, IT, Engineering, and Operations to plan workspace requirements and support business needs.
• Oversee office space allocation, seating arrangements, and workplace improvement initiatives.
• Coordinate facility requirements for engineering labs, testing environments, and equipment installations with the appropriate technical teams.
• Establish processes for managing facility service requests and monitoring resolution.
• Recommend workplace improvements that support employee productivity, safety, and operational efficiency.

Skills

Project management

Communication

Independent work

Problem-solving

Cross-functional collaboration

Education

Bachelor's degree in Facilities Management or related field

Tools

Google Workspace

Microsoft Office

Facilities management systems

Job description

Dexterity is seeking an experienced Facilities Manager to lead facilities operations and workplace management at our Redwood City headquarters. This role reports to Jag Setlur and focuses on budgets, vendor management, safety, and ensuring a safe, productive environment for engineering, robotics, and business teams.

You will independently evaluate facility needs, prioritize work, coordinate with internal stakeholders, and own facility improvements.